SUPPLY, INSTALLATION, TESTING, TRAINING AND COMMISSIONING OF ICT SYSTEMS/ SOFTWARE

Training and Commissioning of ICT Systems/Software for the financial year 2026-2027/28 to
Kisii National Polytechnic
5. Tendering will be conducted under open competitive method (National) using a standardized tender
document. Tendering is open to all qualified and interested Tenderers.
6. “Tendering is open to all Small and Medium Enterprises registered appropriately with registrar
7. Tenderers will be allowed to tender for more than one lot
8. Qualified and interested tenderers may obtain further information and inspect the Tender Documents
during office hours 0900 to 1500 hours at the address given below.
9. A complete set of tender documents may be purchased or obtained by interested tenders upon paymentof
a non- refundable fees of Ksh 1000 in cash. Tender documents may be obtained Electronically from the
Website (www.kisiipoly.ac.ke). Tender documents obtained electronically will be free of charge.
10. Tender documents may be viewed and downloaded for free from the website (www.kisiipoly.ac.ke).
Tenderers who download the tender document must forward their particulars immediately to
(info@kisiipoly.ac.ke, phone no.0700152177 P.O BOX222 40200 KISII) to facilitate any further
clarification or addendum.
11. All Tenders must be accompanied by a “Tender-Securing Declaration,” form
12. The Tenderer shall chronologically serialize all pages of the tender documents submitted.
13. Completed tenders must be delivered to the address below on or before 15TH APRIL 2026 at Time:
11.00 a.m. Electronic Tenders will not be permitted.
14. Tenders will be opened immediately after the deadline date and time specified above or any dead line date
and time specified later. Tenders will be publicly opened in the presence of the Tenderers' designated
representatives who choose to attend at the address below.
15. Late tenders will be rejected.
16. The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents
i. KISII NATIONAL POLYTECHNIC
ii. BOX 222-40200
iii. KISII
iv. Procurement Office, phone 0752031300, email: info@kisiipoly,ac.ke.
B. Address for Submission of Tenders.
i. THE PRINCIPAL
ii. KISII NATIONAL POLYTECHNIC
iii. Postal Address P.O BOX 222-40200
iv. KISII
v. Tender documents should be dropped in the Tender Box at the reception,
(Professor Maranga Building)
C. Address for Opening of Tenders.
i. KISII NATIONAL POLYTECHNIC
PO BOX 222-40200 KISII (IN THE BOARDROOM)
- - -
[Authorized Official (name, designation, Signature and date)]
Name (Official of the Procuring Entity issuing invitation)
MR GEOFFREY ANDAMA
Designation
PRINCIPAL
Signature…………
Date ……………..
PART 1 - TENDERING PROCEDURES
1
SECTION I: INSTRUCTIONS TO TENDERERS
A General Provisions
1. Scope of Tender
1.1 The Procuring Entity as defined in the TDS invites tenders for supply of goods and, if applicable, any Related
Services incidental thereto, as specified in Section V, Supply Requirements. The name, identification,and
number of lots (contracts) of this Tender Document are specified in the TDS.
1.2 Throughout this tendering document:
a) the term “in writing” means communicated in written form (e.g. by mail, e-mail, fax, including if specified
in the TDS, distributed or received through the electronic-procurement system used by the Procuring
Entity) with proof of receipt;
b) if the context so requires, “singular” means “plural” and vice versa;
c) “Day” means calendar day, unless otherwise specified as “Business Day”. A Business Day is any day that
is an official working day of the Procuring Entity. It excludes official public holidays.
2. Fraud and Corruption
2.1 The Procuring Entity requires compliance with the provisions of the Public Procurement and Asset Disposal
Act, 2015, Section 62 “Declaration not to engage in corruption”. The tender submitted by a person shall
include a declaration that the person shall not engage in any corrupt or fraudulent practice anda declaration
that the person or his or her sub-contractors are not debarred from participating in public procurement
proceedings.
2.2 The Procuring Entity requires compliance with the provisions of the Competition Act 2010, regarding collusive
practices in contracting. Any tenderer found to have engaged in collusive conduct shall be disqualified and
criminal and/or civil sanctions may be imposed. To this effect, Tenders shall be required to complete and sign
the “Certificate of Independent Tender Determination” annexed to the Form of Tender.
2.3 Unfair Competitive Advantage - Fairness and transparency in the tender process require that the firms or their
Affiliates competing for a specific assignment do not derive a competitive advantage from having provided
consulting services related to this tender. To that end, the Procuring Entity shall indicate in the Data Sheet
and make available to all the firms together with this tender document all information that would in that
respect give such firm any unfair competitive advantage over competing firms.
3. Eligible Tenderers
3.1 A Tenderer may be a firm that is a private entity, an individual, a state-owned enterprise or institution subject

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