CONSULTANCY SERVICES FOR THE COMPLETION OF THE PREPARATION OF LOCAL PHYSICAL AND LAND USE DEVELOPMENT PLANS (10-YEAR PLANS) FOR NJABINI, MICHORE, KIRIOGO AND LESHAU MUTANGA TOWNS

2.1.2 The consultants are invited to submit a technical proposal and a financial proposal for
consulting services required for the assignment stated in the letter of invitation (Section
I)
2.1.3 In the assignment where the procuring entity intends to apply standard conditions of
engagement and scales of fees for professional services, which scale of fees, will have
been approved by a relevant authority, a technical proposal only may be invited and
submitted by the consultants. In such a case the highest ranked individual consultant
in the technical proposals shall be invited to negotiate a contract on the basis of the set
scale of fees. The technical proposals will be the basis for contract negotiations and
ultimately for a signed contract with the selected individual consultant.
2.1.4 The consultants must familiarize themselves with local conditions as regards the
assignment and take them into account in preparing their proposals. To obtain adequate
information on the assignment and on the local conditions, consultants are encouraged
to liase with the procuring entity regarding any information that they may require
before submitting a proposal.
2.1.5 The client will provide the inputs and services specified in the special conditions of
contract needed to assist the individual consultant to carry out the assignment.
2.1.6 The cost of preparing the proposal and negotiating the contract including any visit to
the procuring entity are not reimbursable as a direct cost of the assignment. The
procuring entity is not bound to accept any of the proposals submitted.
2.1.7 The procuring entity’s employees, committee members, board members and their
relative (spouse and children) are not eligible to participate in the tender.
2.2 Clarification and amendment to the RFP documents
2.2.1 Individual consultant may request clarification of any of the RFP documents not later
than Seven (7) days before the deadline for the submission of the proposals. Any
request for clarification must be sent in writing by post, fax or email to the procuring
entity’s address indicated in the special conditions of contract. The procuring entity
will respond by post, fax or email to such requests and will send written copies of the
response (including an explanation of the query but without identifying the source of
inquiry) to all individual consultants invited to submit proposals.
2.2.2 At any time before the deadline for submission of the proposals, the procuring entity
may for any reason; either at its own initiative or in response to a clarification
requested by an intended individual consultant amend the RFP. Any amendment shall
be issued in writing, fax or email to all invited individual consultants and will be
binding on them. The procuring entity may at its discretion extend the deadline for the
submission of the proposals.
2.2.3 Clarification of tenders shall be requested by the tenderer to be received by the
procuring entity not later than 7 days prior to the deadline for submission of tenders.
2.2.4 The procuring entity shall reply to and clarifications sought by the tenderer within 3
days of receiving the request to enable the tenderer to make timely submission of its
tender.
2.3 Preparation of proposals
2.3.1 The individual consultant’s proposal shall be written in English language.
2.3.2 In preparing the Technical proposal, the individual consultants are expected to examine
the documents consisting the RFP in detail. Material deficiencies in providing the
information requested may result in rejection of a proposal.
2.3.3 While preparing the Technical proposal, the individual consultant must give particulars
attention to the following:
a) If an individual consultant considers that he/she does not have all the expertise required
for the assignment he/she may suggest in the proposals other individual(s) who will
assist in the assignment but they will not be party to the contract for the purpose of the
performance of the assignment. An individual consultant will not propose other
individual consultants invited to submit proposals for the assignment. Any individual
consultant in contravention of this requirement shall automatically be disqualified.
b) For all the staff who will be involved in the exercise of the proposals to consultant
must indicate their responsibility in the assignment and also the staff time as necessary.
c) The curriculum vitae (CV) of the staff proposed must be submitted with the proposal.
2.3.4 The Technical proposal shall provide the following information;
a) The individual consultant’s CV and a brief of any recent experience of assignment of
a similar nature. For each assignment the brief should indicate the profiles of staff
involved, contract amount and the individual consultant’s involvement.
b) Any comments or suggestions on the Terms of Reference and a list of service and
facilities requested to be provided by the procuring entity.
c) A description of the methodology and work plan for performing the proposed
assignment.
d) Any additional information requested in the special conditions of contract.

[{"role": "Must have a Bachelors degree in Urban and Regional Planning/Physical Planning and a masters", "qualification": "Bachelors degree in Urban and Regional Planning/Physical Planning and a masters"}, {"role": "Must have worked as a physical planner for a minimum of ten (8). five (5) years of which as a", "experience_years": 5}, {"role": "Academic", "qualification": "Bachelor\u2019s Degree in Physical Planning \u2026\u2026\u2026\u2026\u2026\u2026\u2026"}, {"role": "Work Experience least Two (2) assignments for the last Five (5) Years, should", "experience_years": 5}, {"role": "Evidence of Financial Audited Accounts by a Certified Public Accountant for the last 20 MKS", "registration_body": "ICPAK"}]

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