GovernmentWorksOpen TenderDocument parsed

PROPOSED COMPLETION OF TUITION & ADMINISTRATION BLOCK AT BURUMBA SECONDARY SCHOOL

Tender Number

MTYS/NG-CDF/228/ST.MBSS/07/2025-2026

Submission Deadline

30 Apr 2026

8 days left

Procuring Entity

MATAYOS NGCDF

Bid Bond Amount

Ksh 70,000

Tender Requirements

Auto-extracted from the official tender document

Submission Deadline

Not specified

Bid Bond Form

Banker's Cheque

Bid Bond Validity

Not specified

Bid Validity Period

21 days

Submission Method

Physical

Number of Bid Copies

Not specified

Pre-Bid Meeting

Not specified

Pre-Bid Link

Not specified

Clarification Deadline

Not specified

Mandatory Site Visit

Financial Qualifications

Minimum financial criteria bidders must meet

Min Annual Turnover

Not specified

Min Liquid Assets

Not specified

Min Single Contract Value

Not specified

Min Combined Contract Value

Not specified

Cash Flow Requirement

Not specified

Audited Financials

3 years

View raw qualification text

publicadministration,(ii)financiallyautonomousandnotreceivinganysignificantsubsidiesorbudgetsupport
fromanypublicentityorGovernment,and(iii)operatingundercommerciallawandvestedwithlegalrightsand
liabilitiessimilartoanycommercialenterprisetoenableitcompetewithfirmsintheprivatesectoronanequal
basis.
3.9 AFirmsandindividualsmaybeineligibleiftheircountriesoforigin(a)asamatteroflaworofficialregulations,
Kenyaprohibitscommercialrelationswiththatcountry,or(b)byanactofcompliancewithadecisionofthe
UnitedNationsSecurityCounciltakenunderChapterVIIoftheCharteroftheUnitedNations,Kenyaprohibits
anyimportofgoodsorcontractingofworksorservicesfromthatcountry,oranypaymentstoanycountry,
person,orentityinthatcountry.Atenderershallprovidesuchdocumentaryevidenceofeligibilitysatisfactoryto
theProcuringEntity,astheProcuringEntityshallreasonablyrequest.
3.10 Foreigntenderersarerequiredtosourceatleastforty(40%)percentoftheircontractinputs(insupplies,
subcontractsandlabor)fromnationalsuppliersandcontractors.Tothisend,aforeigntenderershallprovideinits
tenderdocumentaryevidencethatthisrequirementismet.Foreigntenderersnotmeetingthiscriterionwillbe
automaticallydisqualified.InformationrequiredtoenabletheProcuringEntitydetermineifthisconditionismet
shallbeprovidedinforthispurposeisbeprovidedin“SECTIONIII-EVALUATIONANDQUALIFICATION
CRITERIA,Item9”.
3.11 PursuanttotheeligibilityrequirementsofITT4.10,atenderisconsideredaforeign tenderer,ifthetendereris
notregisteredinKenyaorifthetendererisregisteredinKenyaandhaslessthan51percentownershipbyKenyan
2
Citizens.JVsareconsideredasforeigntenderersiftheindividualmemberfirmsarenotregisteredinKenyaorif
areregisteredinKenyaandhavelessthan51percentownershipbyKenyancitizens.TheJVshallnotsubcontract
toforeignfirmsmorethan10percentofthecontractprice,excludingprovisionalsums.
3.12 TheNationalConstructionAuthorityActofKenyarequiresthatalllocalandforeigncontractorsberegistered
withtheNationalConstructionAuthorityandbeissuedwithaRegistrationCertificatebeforetheycanundertake
anyconstructionworksinKenya.Registrationshallnotbeaconditionfortender,butitshallbeaconditionof
contractawardandsignature.Aselectedtenderershallbegivenopportunitytoregisterbeforesuchawardand
signatureofcontract.ApplicationforregistrationwithNationalConstructionAuthoritymaybeaccessedfrom
thewebsitewww.nca.go.ke.
3.13 TheCompetitionActofKenyarequiresthatfirmswishingtotenderasJointVentureundertakingswhichmay
prevent,distortorlessencompetitioninprovisionofservicesareprohibitedunlesstheyareexemptin
accordancewiththeprovisionsofSection25oftheCompetitionAct,2010.JVswillberequiredtoseekfor
exemptionfromtheCompetitionAuthority.Exemptionshallnotbeaconditionfortender,butitshallbea
conditionofcontractawardandsignature.AJVtenderershallbegivenopportunitytoseeksuchexemptionasa
conditionofawardandsignatureofcontract.ApplicationforexemptionfromtheCompetitionAuthorityofKenya
maybeaccessedfromthewebsitewww.cak.go.ke
3.14 AKenyantenderershallprovideevidenceofhavingfulfilledhis/hertaxobligationsbyproducingavalidtax
clearancecertificateortaxexemptioncertificateissuedbytheKenyaRevenueAuthority.
4. EligibleGoods,Equipment,andServices
4.1 Goods,equipmentandservicestobesuppliedundertheContractmayhavetheirorigininanycountrythatisnot
eligibleunderITT3.9.AttheProcuringEntity'srequest,Tenderersmayberequiredtoprovideevidenceofthe
originofGoods,equipmentandservices.
4.2 Anygoods,worksandproductionprocesseswithcharacteristicsthathavebeendeclaredbytherelevantnational
environmentalprotectionagencyorbyothercompetentauthorityasharmfultohumanbeingsandtothe
environmentshallnotbeeligibleforprocurement.
5. Tenderer'sResponsibilities
5.1 Thetenderershallbearallcostsassociatedwiththepreparationandsubmissionofhis/hertender,andthe
ProcuringEntitywillinnocaseberesponsibleorliableforthosecosts.
5.2 Thetenderer,atthetenderer'sownresponsibilityandrisk,isencouragedtovisitandexaminetheSiteofthe
Worksanditssurroundings,andobtainallinformationthatmaybenecessaryforpreparingthetenderand
enteringintoacontractforconstructionoftheWorks.ThecostsofvisitingtheSiteshallbeatthetenderer'sown
expense.
5.3 TheTendererandanyofitspersonneloragentswillbegrantedpermissionbytheProcuringEntitytoenterupon
itspremisesandlandsforthepurposeofsuchvisit.TheTenderershallindemnifytheProcuringEntityagainstall
liabilityarisingfromdeathorpersonalinjury,lossofordamagetoproperty,andanyotherlossesandexpenses
incurredasaresultoftheinspection.
5.4 ThetenderershallprovideintheFormofTenderandQualificationInformation,apreliminarydescriptionofthe
proposedworkmethodandschedule,includingcharts,asnecessaryorrequired.
B. ContentsofTenderDocuments
6. SectionsofTenderDocument
6.1 ThetenderdocumentconsistsofParts1,2,and3,whichincludesallthesectionsspecifiedbelow,andwhich
shouldbereadinconjunctionwithanyAddendaissuedinaccordancewithITT8.
3
PART1TenderingProcedures
i) SectionI-InstructionstoTenderers(ITT)
ii) SectionII-TenderDataSheet(TDS)
iii) SectionIII-EvaluationandQualificationCriteria
iv) SectionIV-TenderingForms
PART2WorksRequirements
i) SectionV-Drawings
ii) SectionVI-Specifications
iii) SectionVII-BillsofQuantities

Key Requirements

Section II -TenderData Sheet(TDS)
Thefollowingspecificdatashallcomplement,supplement,oramendtheprovisionsintheInstructionstoTenderers
(ITT).Wheneverthereisaconflict,theprovisionshereinshallprevailoverthoseinITT.
ITTReference PARTICULARSOFAPPENDIXTOINSTRUCTIONSTOTENDERS
A. General
ITT1.1 ThenameofthecontractisPROPOSEDCOMPLETIONOFTUITIONAND
ADMINISTRATIONBLOCKATBURUMBASECONDARYSCHOOL.
ThereferencenumberoftheContractisMTYS/NG-
CDF/228/ST.MBSS/07/2025-2026
Thenumberandidentificationoflots(contracts)comprisingthisTenderare
N/A
Lot1-NameN/A
Lot2-NameN/A
Lot…NameN/A
ETC
ITT2.3 TheInformationmadeavailableoncompetingfirmsisasfollows:N/A
ITT2.4 Thefirmsthatprovidedconsultingservicesforthecontractbeingtenderedforare:
N/A
ITT3.1 MaximumnumberofmembersintheJointVenture(JV)shallbe:TWO
B. ContentsofTenderDocument
8.1 (A)Pre-Tenderconferenceshallnottakeplaceatthefollowingdate,timeand
place:
Date:N/A
Time:N/A
Place:N/A
(B)Apre-arrangedpretendervisitofthesiteoftheworksshallnottakeplace.
(notmandatory)atthefollowingdate,timeandplace:
Date:N/A
Time:N/A
Place:N/A
ITT8.2 TheTendererwillsubmitanyquestionsinwriting,toreachtheProcuringEntity
notlaterthan24thApril,2026.
ITT8.4 TheProcuringEntity’swebsitewhereMinutesofthepre-Tendermeetingandthe
pre-arrangedpretendersitevisitwillbepublishedisN/A
ITT9.1 ForClarificationofTenderpurposes,forobtainingfurtherinformationandfor
purchasingtenderdocuments,theProcuringEntity’saddressis:
(1)NameofProcuringEntity:MATAYOSNGCDF
(2) PhysicaladdressforhandCourierDeliverytoanofficeorTenderBox(City,
Street,Building,FloorNumberandRoom):BUSIA-KISUMUROADOFF
MUNDIKAMARKET
(3)PostalAddress:1055-50400BUSIA
27
ITTReference PARTICULARSOFAPPENDIXTOINSTRUCTIONSTOTENDERS
(4) Name,telephonenumberande-mailaddressoftheofficertobe
contacted.
FUNDACCOUNTMANAGER
0791273298
cdfmatayos@ngcdf.go.ke
C. PreparationofTenders
ITP13.1(h) TheTenderershallsubmitthefollowingadditionaldocumentsinitsTender:As
indicatedintheattachedevaluationcriteria.
ITT15.1 AlternativeTendersshallnotbeconsidered.
ITT15.2 Alternativetimesforcompletionshallnotbepermitted.
ITT15.4 Alternativetechnicalsolutionsshallbepermittedforthefollowingpartsofthe
Works:N/A
ITT16.5 ThepricesquotedbytheTenderershallbefixed.
ITT20.1 TheTendervalidityperiodshallbe28days.
ITT20.3(a) (a)Thedelayedtoexceeding35numberofdays.
(b)TheTenderpriceshallbeadjustedbythefollowingpercentagesofthetender
price:
(i) By0%ofthelocalcurrencyportionoftheContractpriceadjustedtoreflect
localinflationduringtheperiodofextension,
and
(ii)By0%theforeigncurrencyportionoftheContractpriceadjustedtoreflect
theinternationalinflationduringtheperiodofextension.
ITT21.1 ATenderSecurityshallberequired.
ATender-SecuringDeclarationshallnotberequired.
TheamountandcurrencyoftheTenderSecurityshallbeKshs.70,000froma
reputablebankorinsuranceagencyapprovedbyPPRA.
ITT21.2(d) The otherTender Security shallbe N/A
ITT21.5 On thePerformanceSecurity, otherdocuments required shall be________
ITT22.1 InadditiontotheoriginaloftheTender,thenumberofcopiesisone(1)copy.
ITT22.3 ThewrittenconfirmationofauthorizationtosignonbehalfoftheTenderershall
consistof:
POWEROFATTORNEY(Tenderspecific)
D. SubmissionandOpeningofTenders
ITT24.1 (A)ForTendersubmissionpurposesonly,theProcuringEntity’saddressis:
FUNDACCOUNTMANAGER
MATAYOSNGCDF
P.O.BOX1055-50400BUSIA
2
NGCDFOFFICES-BUSIAKISUMUROADOFFMUNDIKAMARKET
ITTReference PARTICULARSOFAPPENDIXTOINSTRUCTIONSTOTENDERS
DateandtimeforsubmissionofTenders:30thApril,2026at10.00AM
Tenderersshallnotsubmittenderselectronically.
ITT27.1 TheTenderopeningshalltakeplaceatthetimeandtheaddressforOpeningof
Tendersprovidedbelow:
(1) NameofProcuringEntity:MATAYOSNGCDF
(2) Physicaladdressforthelocation(City,Street,Building,FloorNumberand
Room):NGCDFOFFICEBOARDROOM-BUSIAKISUMUROADOFF
MUNDIKAMARKET
(3) Dateandtimeoftenderopening:30thApril,2026at10.00AM
ITT27.1 IfTenderersareallowedtosubmitTenderselectronically,theyshallfollowthe
electronictendersubmissionproceduresspecifiedbelow: N/A
____________________________________________________________
_______________________________________________________
ITT27.6 ThenumberofrepresentativesoftheProcuringEntitytosignisFOUR(4).
E. Evaluation,andComparisonofTenders
ITT32.3 Theadjustmentshallbebasedontheaveragepriceoftheitemorcomponentas
quotedinothersubstantiallyresponsiveTenders.Ifthepriceoftheitemor
componentcannotbederivedfromthepriceofothersubstantiallyresponsive
Tenders,theProcuringEntityshalluseitsbestestimate.
ITT35.2 Theinvitationtotenderisextendedtothefollowinggroupsthatqualifyfor
Reservations:opentoalleligiblebidders.
ITT36.1 Atthistime,theProcuringEntitydoesnotintendtoexecutecertainspecificpartsof
theWorksbysubcontractorsselectedinadvance.
ITT36.2 Contractor’smayproposesubcontracting:Maximumpercentageofsubcontracting
permittedis:10%ofthetotalcontractamount.Tenderersplanningtosubcontract
morethan10%oftotalvolumeofworkshallspecify,intheFormofTender,the
activity(ies)orpartsoftheWorkstobesubcontractedalongwithcompletedetailsof
thesubcontractorsandtheirqualificationandexperience.
ITT36.3 ThepartsoftheWorksforwhichtheProcuringEntitypermitsTendererstopropose
SpecializedSubcontractorsaredesignatedasfollows:N/A

Key Personnel

[{"role": "ProcuringEntity'sandContractor'sRisks", "registration_body": "ISK"}, {"role": "11. ProcuringEntity'sRisks", "registration_body": "ISK"}, {"role": "Contractor'sRisks", "registration_body": "ISK"}, {"role": "Insurance", "registration_body": "ISK"}, {"role": "ApprovalbytheProjectManager", "registration_body": "ERB"}]

Key Equipment

[{"equipment_type": "RecommendationforAward."}, {"equipment_type": "CopyofVALIDSingleBusinessPermit"}, {"equipment_type": "ValidCopyofbothannualpracticinglicenseandNationalConstructionAuthority"}, {"equipment_type": "Dullyfilled,signedandstampedformoftenderintheformatprovided(MUSTBEONTHE"}, {"equipment_type": "CopyofCR12andDirector\u2019s ID(s)"}, {"equipment_type": "Dullyfilled,signedandstampedCodeofEthicsintheFormatProvided"}, {"equipment_type": "Dullyfilled,signedandstampedallpagesofpricedbillsofquantities"}, {"equipment_type": "Dullyfilled,signedandstampedconfidentialbusinessquestionnaireintheformatprovided"}, {"equipment_type": "Item Description Point Max.", "min_quantity": 1}, {"equipment_type": "Noongoingprojectsofsimilarnature-----------------------------------------------------------0", "min_quantity": 2, "ownership_requirement": "Owned"}]