TENDER DOCUMENT FOR CORPORATE GOVERNANCE AND AUDIT

Section 4: Financial Proposal Standard Forms
Section 5: Terms of Reference
Section 6: Standard Forms of Contract ([Select: Time-Based or Lump-Sum])
8. Please inform us by 20th January 2026, in writing at the address below or by E-mail info@afa.go.ke
a) That you have received this Request for Proposals; and
b) Whether you intend to submit a proposal alone or intend to enhance your experience by requesting
permission to associate with other firm(s) (if permissible under Section 2, Instructions to Consultants
(ITC), Data Sheet14.1.1).
9. Details on the proposal's submission date, time and address are provided in the ITC 17.7and ITC 17.9 of the
Data Sheet.
Yours sincerely,
DIRECTOR GENERAL
Tea House, Naivasha Road, Off Ngong Road
P.O. BOX 37962-00100
NAIROBI
Tel: 254 700 638672/+254 737 454618
Email: info@afa,go,ke/ tenders@afa.go.ke
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SECTION 2. INSTRUCTIONS TO CONSULTANTS AND DATA SHEET
Section 2(a). Instructions to Consultants (ITC)
A. GENERALPROVISIONS
1. Meanings/Definitions
a) “Affiliate(s)” means an individual or an entity that directly or indirectly controls, is controlled by, or is
under common control with the Consultant.
b) “Applicable Law” means the laws and any other instruments having the force of law in Kenya.
c) “Procuring Entity” means the entity that is carrying out the consultant selection process and signs the
Contract for the Services with the selected Consultant.
d) “Consultant” means a legally-established professional consulting firm or an entity that may provide or
provides the Services to the Procuring Entity under the Contract.
e) “Contract” means a legally binding written agreement signed between the Procuring Entity and the
Consultant and includes all the attached documents listed in its Clause 1 (the General Conditions of
Contract (GCC), the Special Conditions of Contract (SCC), and the Appendices).
f) “Data Sheet” means an integral part of the Instructions to Consultants (ITC) Section2thatisusedtoreflect
specific assignment conditions to supplement, but not to over-write, the provisions of the ITC.
g) “Day” means a calendar day unless otherwise specified as "Business Day". A Business Day is any day
that is an official working day in Kenya and excludes official public holidays.
h) “Experts” means, collectively, Key Experts, Non-Key Experts, or any other personnel of the Consultant,
Sub-consultant or Joint Venture member(s).
i) “Government” means the Government of the Republic of Kenya.
j) “In writing “means communicated in written form such as by mail, e-mail, fax, including, if specified in
the Data Sheet, distributed or received through the electronic-procurement system used by the Procuring
Entity with proof of receipt.
k) “Joint Venture (JV)” means an association with or without a legal personality distinct from that of its
members, of more than one Consultant where one member has the authority to conduct all business for
and on behalf of any and all the members of the JV, and where the members of the JV are jointly and
severally liable to the Procuring Entity for the performance of the Contract.
l) “Key Expert(s)” means an individual professional whose skills, qualifications, knowledge and
experience are critical to the performance of the Services under the Contract and whose CV is considered
in the technical evaluation of the Consultant's proposal.
m) “ITC” (this Section2 of the RFP) means the Instructions to Consultants that provides the Consultants
with all information needed to prepare their Proposals.
n) “Letter of RFP” means the letter of invitation being sent by the Procuring Entity to the Consultants.
o) “Non-Key Expert(s)” means an individual professional provided by the Consultant or its Sub-consultant
andwhoisassignedtoperformtheServicesoranypartthereofundertheContractandwhoseCVsarenot
evaluated individually.
p) “Proposal” means the Technical Proposal and the Financial Proposal of the Consultant.
q) “Public Procurement Regulatory Authority (PPRA)” means the statutory authority of the Government
of Kenya that mandated with the role of regulating and monitoring compliance with the public
procurement law and regulations.
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r) “RFP” means the Request for Proposals to be prepared by the Procuring Entity for the selection of
consultants.
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2. Introduction
2.1 The Procuring Entity named in the Data Sheet intends to select a Consultant from those listed in the Request for
Proposals (RFP), in accordance with the method of selection specified in the Data Sheet.
2.2 The Consultant are invited to submit a Technical Proposal and a Financial Proposal, for consulting services
required for the assignment named in the Data Sheet. The Proposal will be the basis for negotiating and
ultimately signing the Contract with the selected Consultant.
2.3 The Consultants should familiarize themselves with the local conditions and take them into account in preparing
their Proposals, including attending a pre-proposal conference if one is specified in the Data Sheet. Attending
any such pre-proposal conference is optional and is at the Consultants' expense.
2.4 The Procuring Entity will timely provide, at no cost to the Consultants, the inputs, relevant project data, and reports

[]

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