TENDER FOR SUPPLY AND INSTALLATION OF MAIN SWITCH GEAR AND MAIN CABLES AT KCNP KWALE CAMPUS

FY Financial / Fiscal Year
GTP Guaranteed Technical Particulars
IFT Invitation for Tenders
ITT Instructions to Tenderers
KCNP Kenya Coast National Polytechnic
JV J o i n t V e n ture
NCB National competitive tender
OEM Original Equipment Manufacturer
PPADA Public Procurement and Asset Disposal Act, 2015
PPADR Public Procurement and Asset Disposal
Regulations 2020
PPRA Public Procurement Regulatory Authority
R Responsive
NR Not-Responsive
STD Standard Tender Documents
TDS Tender Data Sheet
TEC Tender Evaluation Committee
TOR Top-of-Rack
2
Contents
SELF DECLARATION THAT THE PERSON/TENDERER IS NOT DEBARRED IN THE
FORM NO. 5 - PERFORMANCE SECURITY [Option 1 - Unconditional Demand Bank
3
INVITATION TO TENDER
DATE: MARCH 2026
TENDER NO: KE-COASTPOLY-546296-GO-RFB
NAME: SUPPLY, INSTALLATION AND COMMISSIONING OF MAIN SWITCH GEAR & MAIN CABLES
The Kenya Coast National Polytechnic invites sealed tenders for supply, installation, commissioning of main switch gear and main cables at
KCNP Kwale campus
1. Tendering will be conducted under open competitive method (National) using a standardized tender document.
Tendering is open to all qualified and interested Tenderers.
2. Qualified and interested tenderers may obtain further information and inspect the Tender Documents during
office hours i.e., 0900 to1700 hours] at the address given below. More details on the Services are provided in
PART 2 - Services' Requirements, Section V - Description of Services of the Tender Document.
3. A complete set of tender documents may be purchased or obtained by interested tenders upon payment of a
non-refundable fees of Kenya Shilling 1,000 in cash or Banker's Cheque and payable to the address given
below. Tender documents may be obtained electronically from the Website(s) www.kenyacoastpoly.ac.ke.
Tender documents obtained electronically will be free of charge.
4. Tender documents may be viewed and downloaded for free from the website (www.kenyacoastpoly.ac.ke).
Tenderers who download the tender document must forward their particulars immediately to (insert email
address) to facilitate any further clarification or addendum.
5. All Tenders must be accompanied by a tender Security of Kenya Shillings Kshs. 500,000
6. Completed tenders must be delivered to the address below on or before 15th May 2026 at 10.00AM. Electronic
Tenders will not be permitted.
7. Tenders will be opened immediately after the deadline date and time specified above or any deadline date and
time specified later. Tenders will be publicly opened in the presence of the Tenderers' designated representatives
who choose to attend at the address below.
9. Late tenders will be rejected.
10. The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents
Name of Procuring Entity: Kenya Coast National Polytechnic
Contact Person/Official Chief Principal
Telephone number: 0712725554
Email: info@kenyacoastpoly.ac.ke/procurement@kenyacoastpoly.ac.ke
Postal Address: 81220-80100 MOMBASA
Physical Address: Kisauni Road, New Procurement Offices
B. Address for Submission of Tenders.
Name of Procuring Entity: Kenya Coast National Polytechnic
Contact Person/Official Chief Principal
Telephone number: 0712725554
Email: info@kenyacoastpoly.ac.ke/procurement@kenyacoastpoly.ac.ke
Postal Address: 81220-80100 MOMBASA
Physical Address: Kisauni Road, New Procurement Offices
C. Address for Opening of Tenders.
Name of Procuring Entity: Kenya Coast National Polytechnic
Contact Person/Official Chief Principal
Telephone number: 0712725554
Email: info@kenyacoastpoly.ac.ke/procurement@kenyacoastpoly.ac.ke
Postal Address: 81220-80100 MOMBASA
Physical Address: Kisauni Road, Procurement boardroom (new containerized
procurement offices upper floor)
PART 1 - TENDERING PROCEDURES
SECTION I: INSTRUCTIONS TO TENDERERS
A General Provisions
1. Scope of Tender
1.1 KCNP as defined in the TDS invites tenders for supply of goods and, if applicable, any
Related Services incidental thereto, as specified in Section V, Supply Requirements. The
name, identification, and number of lots (contracts) of this Tender Document are specified
in the TDS.
1.2 Throughout this tendering document:
a) the term “in writing” means communicated in written form (e.g. by mail, e-mail, fax,
including if specified in the TDS, distributed or received through the electronic- procurement
system used by the Procuring Entity) with proof of receipt;
b) if the context so requires, “singular” means “plural” and vice versa;
c) “Day” means calendar day, unless otherwise specified as “Business Day”. A Business Day
is any day that is an official working day of the Procuring Entity. It excludes official
public holidays.
2. Fraud and Corruption
2.1 KCNP requires compliance with the provisions of the Public Procurement and
Asset Disposal Act, 2015, Section 62 “Declaration not to engage in corruption”. The tender
submitted by a person shall include a declaration that the person shall not engage in
any corrupt or fraudulent practice and a declaration that the person or his or her sub-
contractors are not debarred from participating in public procurement proceedings.

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