GovernmentServicesOpen TenderDocument parsed

NETWORKING AT THE REGIONAL FLAGSHIP TVET INSTITUTE FOR TEXTILE TECHNOLOGY

Tender Number

TENDER NO. TKNP/T/EASTRIP/NW/2025/2026/10

Submission Deadline

29 Apr 2026

7 days left

Procuring Entity

THE KISUMU NATIONAL POLYTECHNIC

Bid Bond Amount

Tender Security Not Required

Tender Requirements

Auto-extracted from the official tender document

Submission Deadline

29TH APRIL, 2026 AT 11.00 AM

Bid Bond Form

Tender-Securing Declaration

Bid Bond Validity

Not specified

Bid Validity Period

21 days

Submission Method

Electronic

Number of Bid Copies

Not specified

Pre-Bid Meeting

Not specified

Pre-Bid Link

Not specified

Clarification Deadline

Not specified

Mandatory Site Visit

Financial Qualifications

Minimum financial criteria bidders must meet

Min Annual Turnover

Not specified

Min Liquid Assets

Not specified

Min Single Contract Value

Not specified

Min Combined Contract Value

Not specified

Cash Flow Requirement

Not specified

Audited Financials

3 years

View raw qualification text

11. FormFIN–1FinancialSituation 61
12. FormFIN–2AverageAnnualTurnover 62
13. FormF-3FinancialResources 62
14. PersonnelCapabilities 62
15. IntellectualPropertyForms 63
16. ConformanceofInformationSystemMaterials 66
17. PART2–PROCURINGENTITY'SREQUIREMENTS 71
SectionV-RequirementsoftheInformationSystem 72
1. TechnicalRequirements 72
a. AcronymsUsedintheTechnicalRequirements 73
b. Functional,ArchitecturalandPerformanceRequirements 74
c. ServiceSpecifications-Supply&InstallItems 75
d. TechnologySpecifications-Supply&InstallItems 80
e. ImplementationSchedule 81
f. SystemInventoryTables 83
2. NotesonpreparingtheSystemInventoryTables 84
a. SystemInventoryTable(SupplyandInstallationCostITEMS) 84
b. SystemInventoryTable(RecurrentCostITEMS) 85
3. NotesonBackgroundandInformationalMaterials 86
a. Background 86
iii
B. InformationalMaterials 86
PART3–ConditionsofContractandContractForms 88
SectionVI-GeneralConditionsofContractGeneralConditionsofContract 89
1. ContractandInterpretation 89
2. ContractDocuments 92
3. Interpretation 92
4. Notices 93
5. GoverningLaw 94
6. FraudandCorruption 94
7. ScopeoftheSystem 94
8. TimeforCommencementandOperationalAcceptance 95
9. Supplier'sResponsibilities 95
10. ProcuringEntity'sResponsibilities 96
11. ContractPrice 97
12. TermsofPayment 97
13. Securities 97
14. TaxesandDuties 98
15. Copyright 98
16. SoftwareLicenseAgreements 99
17. ConfidentialInformation 100
18. Representatives 100
19. ProjectPlan 101
20. Subcontracting 102
21. DesignandEngineering 103
22. Procurement,Delivery,andTransport 104
23. ProductUpgrades 105
24. Implementation,Installation,andOtherServices 106
25. InspectionsandTests 106
26. InstallationoftheSystem 106
27. CommissioningandOperationalAcceptance 107
28. OperationalAcceptanceTimeGuarantee 108
29. DefectLiability 109
30. FunctionalGuarantees 110
31. IntellectualPropertyRightsWarranty 111
32. IntellectualPropertyRightsIndemnity 111
33. LimitationofLiability 112
34. TransferofOwnership 112
35. CareoftheSystem 113
36. LossoforDamagetoProperty;AccidentorInjurytoWorkers;Indemnification 113
37. Insurances 114
38. ForceMajeure 115
39. ChangestotheSystem 116
40. ExtensionofTimeforAchievingOperationalAcceptance 113
41. Termination 119
42. Assignment 122
43. SettlementofDisputes 122
SectionVII-SpecialConditionsofContract 124
A. ContractandInterpretation 124
B. SubjectMatterofContract 124
C. Payment 125
D. IntellectualProperty 126
E. Supply,Installation,Testing,Commissioning,andAcceptanceoftheSystem 129
F. GuaranteesandLiabilities 131
G. RiskDistribution 132
iv
H. ChangeinContractElements
133
I. SettlementofDisputes
133
SectionXIII-ContractForms
134
1. ContractForms
135
a) NotificationofIntentiontoward
135
b) LetterofAward
137
2. ContractAgreement
138
3. APPENDIXES
140
Appendix1.Supplier'sRepresentative
140
Appendix2.Adjudicator[ifthereisnoAdjudicator,state“notapplicable”]
141
Appendix3.ListofApprovedSubcontractors
142
Appendix4.CategoriesofSoftwareAppendix5.CustomMaterials
143
Appendix6.RevisedPriceSchedules(ifany)
145
Appendix7.MinutesofContractFinalizationDiscussionsandAgreed-toContract
Amendments 146
4. PerformanceandAdvancePaymentSecurityForms
147
5. InstallationandAcceptanceCertificates(insertformat)
149
6. ChangeOrderProceduresandForms
151
7. BeneficialOwenershipDisclosureForm
151
v
TENDERDOCUMENT FORNETWORKING AT THEREGIONAL FLAGSHIP TVET
INSTITUTE FORTEXTILETECHNOLOGY
(1) NAME AND CONTACT ADDRESSESOF PROCURING ENTITY
THE KISUMUNATIONAL POLYTECHNIC
Address…P.O.BOX 143-40100 KISUMU
Emailaddress info@kisumupoly.ac.ke orprocurement@kisumupoly.ac.ke
2) Invitationto Tender(ITT)No TKNP/T/EASTRIP/NW/2025/2026/10.
3) Tender Name: NETWORKING AT THE REGIONAL FLAGSHIP TVET INSTITUTE
FORTEXTILE TECHNOLOGY
vi


PART 1 - TENDERING PROCEDURES
SECTION I - INSTRUCTIONS TO TENDERERS (ITT)
SectionI-InstructionstoTenderers
A. GENERAL
1. ScopeofTender
1.1 TheProcuringEntity,asindicatedintheTDS,issuesthistenderingdocumentforthesupplyandinstallation
oftheInformationSystemasspecifiedinSectionV,ProcuringEntity'sRequirements.Thename,
identificationandnumberoflots(contracts)ofthisITTarespecifiedintheTDS.
2. Definitions
2.1 Unlessotherwisestated,throughoutthistenderingdocumentdefinitionsandinterpretationsshallbeas
prescribedintheSectionVI,GeneralConditionsofContract.
2.3 Throughoutthistenderingdocument:
a) The term “in writing” means communicated in written form (e.g., by mail, e-mail, fax, including if
specified in the TDS, distributed or received through the electronic-procurement system used by the
ProcuringEntity)withproofofreceipt;
b) Ifthecontextsorequires,“singular”means“plural”andviceversa;and
c) “Day”meanscalendarday,unlessotherwisespecifiedas“BusinessDay”.ABusinessDayisanyday
thatisanofficialworkingdayoftheProcuringEntity.ItexcludestheProcuringEntity'sofficialpublic
holidays.
d) “InformationSystem”shallcarrythesamemeaningas“InformationTechnology”.
3. FraudandCorruption
3.1 The Procuring Entityrequires compliance withthe provisions of the Public Procurement andAsset Disposal
Act, 2015, Section 62 “Declaration not to engage in corruption”. The tender submitted by a person shall
include a declaration that the person shall not engage in any corrupt or fraudulent practice and a declaration

Key Requirements

SECTION I - INSTRUCTIONS TO TENDERERS (ITT)
SectionI-InstructionstoTenderers
A. GENERAL
1. ScopeofTender
1.1 TheProcuringEntity,asindicatedintheTDS,issuesthistenderingdocumentforthesupplyandinstallation
oftheInformationSystemasspecifiedinSectionV,ProcuringEntity'sRequirements.Thename,
identificationandnumberoflots(contracts)ofthisITTarespecifiedintheTDS.
2. Definitions
2.1 Unlessotherwisestated,throughoutthistenderingdocumentdefinitionsandinterpretationsshallbeas
prescribedintheSectionVI,GeneralConditionsofContract.
2.3 Throughoutthistenderingdocument:
a) The term “in writing” means communicated in written form (e.g., by mail, e-mail, fax, including if
specified in the TDS, distributed or received through the electronic-procurement system used by the
ProcuringEntity)withproofofreceipt;
b) Ifthecontextsorequires,“singular”means“plural”andviceversa;and
c) “Day”meanscalendarday,unlessotherwisespecifiedas“BusinessDay”.ABusinessDayisanyday
thatisanofficialworkingdayoftheProcuringEntity.ItexcludestheProcuringEntity'sofficialpublic
holidays.
d) “InformationSystem”shallcarrythesamemeaningas“InformationTechnology”.
3. FraudandCorruption
3.1 The Procuring Entityrequires compliance withthe provisions of the Public Procurement andAsset Disposal
Act, 2015, Section 62 “Declaration not to engage in corruption”. The tender submitted by a person shall
include a declaration that the person shall not engage in any corrupt or fraudulent practice and a declaration
that the person or his or her sub-contractors are not debarred from participating in public procurement
proceedings.
3.2 The Procuring Entity requires compliance with the provisions of the Competition Act 2010, regarding
collusive practices in contracting. Any tenderer found to have engaged in collusive conduct shall be
disqualified and criminal and/ or civil sanctions may be imposed. Tothis effect, Tenderers shall be required
tocompleteandsignthe“CertificateofIndependentTenderDetermination”annexedtotheFormofTender.
3.3 Unfair Competitive Advantage -Fairness and transparency in the tender process require that the Firms or
their Affiliates competing for a specific assignment do not derive a competitive advantage from having
provided consulting services related to this tender. The Procuring Entity shall indicate in the TDS firms (if
any) that provided consulting services for the contract being tendered for. The Procuring Entity shall check
whether the owners or controllers of the Tenderer are same as those that provided consulting services. The
Procuring Entity shall, upon request, make available to any tenderer information that would give such firm
unfaircompetitiveadvantageovercompetingfirms.
3.4 Tenderersshallpermitandshallcausetheiragents(whetherdeclaredornot),subcontractors,sub-consultants,
service providers, suppliers, and their personnel, to permit the Procuring Entity to inspect all accounts,
records and other documents relating to any initial selection process, pre-qualification process, tender
submission, proposalsubmission, andcontract performance(in thecase ofaward), andtohave themaudited
byauditorsappointedbytheProcuringEntity.
4 EligibleTenderers
4.1 ATenderermaybeafirmthatisaprivateentity,astate-ownedenterpriseorinstitutionsubjecttoITT4.6,or
any combination of such entities in the form of a joint venture (JV) under an existing agreement or with the
intent to enter in to such an agreement supported by a Form of Intent. Public employees and their close
relatives (spouses, children, brothers, sisters and uncles and aunts) are not eligible to participate in the
tender.Inthecaseofajointventure,allmembersshallbejointlyandseverallyliablefortheexecutionofthe
contractinaccordancewiththe
1
Contract terms. The JV shall nominate a Representative who shall have the authority to conduct all business
forandonbehalfofanyandallthemembersoftheJVduringtheTenderingprocessand,intheeventtheJV
is awarded the contract, during contract execution. Members of a joint venture may not also make an
individual tender, be a subcontractor in a separate tender or be part of another joint venture for the purposes
ofthesameTender.ThemaximumnumberofJVmembersshallbespecifiedintheTDS.
4.2 Public Officers of the Procuring Entity, their Spouses, Child, Parent, Brothers or Sister. Child, Parent,
BrotherorSisterofaSpouse,theirbusinessassociatesoragentsandfirms/organizationsinwhichtheyhave
a substantial or controlling interest shall not be eligible to tender or be awarded a contract. Public Officers
arealsonotallowedtoparticipateinanyprocurementproceedings.
4.3 A Tenderer shall not have a conflict of interest. Any Tenderer found to have a conflict of interest shall be
disqualified. A Tenderer may be considered to have a conflict of interest for the purpose of this Tendering
process,iftheTenderer:
a. Directlyorindirectlycontrols,iscontrolledbyorisundercommoncontrolwithanotherTenderer;or
b. ReceivesorhasreceivedanydirectorindirectsubsidyfromanotherTenderer;or
c. HasthesamelegalrepresentativeasanotherTenderer;or
d. Has a relationship with another Tenderer, directly or through common third parties, that puts it in a

Key Personnel

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Key Equipment

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