PROVISION OF STAFF MEDICAL INSURANCE SCHEME

SECTION I - INSTRUCTIONS TO TENDERERS
A. General 1. Scope of Tender
1.1 This tendering document is for the delivery of Medical Insurance Services, as specified in Section
V, Procuring Entity's Schedule of Requirements. The name of the Procuring Entity, name and
identification and number of this tender are specified in the TDS.
TDS. 2. Definitions
2.1 Throughout this tendering document:
a) The term “in writing” means communicated in written form (e.g. by mail, e-mail, including if
specified in the TDS, distributed or received through the electronic- procurement system used
by the Procuring Entity) with proof of receipt;
b) If the contexts require, “singular” means “plural” and vice versa; and
c) “Day” means calendar day, unless otherwise specified as “Business Day”. A Business Day is
any day that is an official working day of the Procuring Entity. It excludes the Procuring
Entity's official public holidays.
2.2 The successful Tenderer will be expected to commence providing the Insurance Services by Date
provided in the TDS. The insurance duration for each item will be one year or the period
specified in the TDS.
3. Fraud and Corruption
3.1 The Procuring Entity requires compliance with the provisions of the Public Procurement and
Asset Disposal Act, 2015, Section 62 “Declaration not to engage in corruption”. The tender
submitted by a person shall include a declaration that the person shall not engage in any corrupt
or fraudulent practice and a declaration that the person or his or her sub- contractors are not
debarred from participating in public procurement proceedings.
3.2 The Procuring Entity requires compliance with the provisions of the Competition Act 2010,
regarding collusive practices in contracting. Any tenderer found to have engaged in collusive
conduct shall be disqualified and criminal and/or civils actions may be imposed. To this effect,
Tenders shall be required to complete and sign the “Certificate of Independent Tender
Determination” annexed to the Form of Tender.
3.3 Unfair Competitive Advantage -Fairness and transparency in the tender process require that the
firms or their Affiliates competing for a specific assignment do not derive a competitive
advantage from having provided consulting services related to this tender. To that end, the
Procuring Entity shall indicate in the TDS and make available to all the firms together with this
tender document all information that would in that respect give such firm any unfair competitive
advantage over competing firms.
3.4 Tenderers shall permit and shall cause their agents (where declared or not), subcontractors, sub-
consultants, service providers, suppliers, and their personnel, to permit the Procuring Entity to
inspect all accounts, records and other documents relating to any initial selection process, pre-
qualification process, tender submission, proposal submission, and contract performance (in the
case of award), and to have them audited by auditors appointed by the Procuring Entity.
4. Eligible Tenderers
4.1 A Tenderer may be a firm that is a private entity, a state-owned enterprise or institution subject
to ITT 4.7 or any combination of such entities in the form of a joint venture (JV) under an
existing agree mentor with the intent to enter into such an agreement supported by a letter of
intent. Only Insurance service providers registered by Insurance Regulatory Authority are
eligible to tender and sign contracts. In the case of a joint venture, all members shall be jointly
and severally liable for the execution of the entire Contract in accordance with the Contract
terms. The JV shall nominate a Representative who shall have the authority to conduct all
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business for and on behalf of any and all the members of the JV during the tendering process
and, in the event the JV is awarded the Contract,
during contract execution. Members of a joint venture may not also make an individual tender,
be a subcontractor in a separate tender or be part of another joint venture for the purposes of the
same Tender. The maximum number of JV members shall be specified in the TDS.
4.2 Public Officers of the Procuring Entity, their spouse, child, parent, brother, sister, child, parent
or sister of a spouse, their business associates or agents and firms/organizations in which they
have a substantial or controlling interest shall not be eligible to tender or be awarded a contract.
Public Officers are also not allowed to participate in any procurement proceedings.
4.3 A Tenderer shall not have a conflict of interest. Any Tenderer found to have a conflict of interest
shall be disqualified. A Tenderer may be considered to have a conflict of interest for the purpose
of this Tendering process, if the Tenderer:
a) Directly or in directly controls, is controlled by or is under common control with another
Tenderer; or
b) Receives or has received any direct or indirect subsidy from another Tenderer; or
c) Has the same legal representative as another Tenderer; or
d) Has a relationship with another Tenderer, directly or through common third parties, that

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