PROVISION OF PUBLICITY AND ADVERTS SERVICES

Services for the financial year 2026-2027/2028 to Kisii National Polytechnic
5. Tendering will be conducted under open competitive method (National) using a standardized tender
document. Tendering is open to all qualified and interested Tenderers.
6. “Tendering is open to all Small and Medium Enterprises registered appropriately with registrar
7. Tenderers will be allowed to tender for more than one lot
8. Qualified and interested tenderers may obtain further information and inspect the Tender
Documents during office hours 0900 to 1500 hours at the address given below.
9. A complete set of tender documents may be purchased or obtained by interested tenders upon
payment of a non- refundable fees of Ksh 1000 in cash. Tender documents may be obtained electronically
from the Website (www.kisiipoly.ac.ke). Tender documents obtained electronically will be free of charge.
10. Tender documents may be viewed and downloaded for free from the website
(www.kisiipoly.ac.ke). Tenderers who download the tender document must forward their particulars
immediately to (info@kisiipoly.ac.ke, phone no.0700152177 P.O BOX222 40200 KISII) to facilitate
any further clarification or addendum.
11. All Tenders must be accompanied by a “Tender-Securing Declaration,” form
12. The Tenderer shall chronologically serialize all pages of the tender documents submitted.
13. Completed tenders must be delivered to the address below on or before 15TH APRIL 2026 at Time:
11.00 a.m. Electronic Tenders will not be permitted.
14. Tenders will be opened immediately after the deadline date and time specified above or any dead
line date and time specified later. Tenders will be publicly opened in the presence of the Tenderers'
designated representatives who choose to attend at the address below.
15. Late tenders will be rejected.
16. The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents
i. KISII NATIONAL POLYTECHNIC ii. BOX 222-40200
iii. KISII iv. Procurement Office, phone 0752031300, email:
info@kisiipoly,ac.ke.
vi
B. Address for Submission of Tenders.
1) THE PRINCIPAL
2) KISII NATIONAL POLYTECHNIC
3) Postal Address P.O BOX 222-40200
4) KISII
5) Tender documents should be dropped in the Tender Box at the reception, (Professor
Maranga Building)
C. Address for Opening of Tenders.
i. KISII NATIONAL POLYTECHNIC
PO BOX 222-40200 KISII (IN THE BOARDROOM)
[Authorized Official (name, designation, Signature and date)]
Name (Official of the Procuring Entity issuing invitation)
MR GEOFFREY ANDAMA
Designation
PRINCIPAL
Signature …………….
Date …………………….
1

PART 1 - TENDERING PROCEDURES
2
SECTION I - INSTRUCTIONS TO TENDERERS
A. General
1. Scope of Tender
1.1 This tendering document is for the delivery of Maintenance Services, as specified in Section V,
Procuring Entity's Requirements. The name, identification and number of lots (contracts) of
this ITT procurement are specified in the TDS.
2. Definitions
2.1 Throughout this tendering document:
a) the term “in writing” means communicated in written form (e.g. by mail, e-mail, fax, including
if specified in the TDS, distributed or received through the electronic-procurement system
used by the Procuring Entity) with proof of receipt;
b) if the context so requires, “singular” means “plural” and vice versa; and
c) “Day” means calendar day, unless otherwise specified as “Business Day”. A Business Day is
any day that is an official working day of the Procuring Entity. It excludes the Procuring Entity's
official public holidays.
2.2 The successful Tenderer will be expected to complete the performance of the Services by the
Intended Completion Date provided in the contract.
3. Fraud and Corruption
3.1 The Procuring Entity requires compliance with the provisions of the Public Procurement and
Asset Disposal Act, 2015, Section 62 “Declaration not to engage in corruption”. The tender
submitted by a person shall include a declaration that the person shall not engage in any
corrupt or fraudulent practice and a declaration that the person or his or her sub-contractors
are not debarred from participating in public procurement proceedings.
3.2 The Procuring Entity requires compliance with the provisions of the Competition Act2 010,
regarding collusive practices in contracting. Any tenderer found to have engaged in collusive
conduct shall be disqualified and criminal and/or civil sanctions may be imposed. To this effect,
Tenders shall be required to complete and sign the “Certificate of Independent Tender
Determination” annexed to the Form of Tender.
3.3 Unfair Competitive Advantage-Fairness and transparency in the tender process require that
the firms or their Affiliates competing for a specific assignment do not derive a competitive
advantage from having provided consulting services related to this tender. To that end, the
Procuring Entity shall indicate in the TDS and make available to all the firms together with this
tender document all information that would in that respect give such firm any unfair
competitive advantage over competing firms.
3.4 Unfair Competitive Advantage – Fairness and transparency in the tender process require that

[]

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