Consultancy Services for Design & Supervision of Solar PV system installation in Targeted Public Schools across the country in Kenya

Section 4: Financial Proposal Standard Forms
Section 5: Terms of Reference
Section 6: Standard Forms of Contract (Time-Based)
8. A complete set of tender documents may be purchased or obtained by interested tenders upon payment
of a non- refundable fees of Kshs.1000 in cash or Banker's Cheque and payable to the address
given below. Tender documents may be obtained electronically from the Website
(www.education.go.ke). Tender documents obtained electronically will be free of charge
9. The Tenderer shall chronologically serialize all pages of the tender documents submitted in the sequence
of 1, 2, 3….)
10. Prices quoted should be inclusive of all taxes and Capacity Building Levy pursuant to Paragraph 3(1)
of The Levy Order, 2023; that provides that there shall be paid a Levy by a supplier on all procurement
contracts signed between the supplier and a procuring entity, at the rate of zero point zero three per centum (0.03%)
of the value of the signed contract, exclusive of applicable taxes expressed in Kenya shillings and shall remain valid
for a period of 210 days from the closing date of the tender.
11. Duly completed RFP documents, in a plain sealed envelope marked; CONSULTANCY SERVICE FOR
DESIGN & SUPERVISION OF SOLAR PV SYSTEM INSTALLATION IN TARGETED PUBLIC
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SCHOOLS ACROSS THE COUNTRY KENYA.”, must be delivered to the address below on or before
14th April, 2026 at 11:00 a.m. Electronic tenders will not be permitted
12. Details on the proposal's submission date, time and address are provided in the ITC 17.7and ITC 17.9 of
the Data Sheet.
13. Technical Proposals will be opened immediately thereafter in the presence of bidders or
representatives who choose to attend at the Jogoo House, Ground Floor at the next to the tender box on
14th April, 2026 at 11:00 a.m.
14. Late tenders will be rejected
The Technical and Financial proposals should be enclosed in separate envelopes clearly marked as
shown below before enclosure in an outer envelope.
(i) Technical proposal for consultancy for design & supervision of solar PV system installation in
targeted public schools across the country in Kenya.
(ii) Financial proposal for consultancy for consultancy for design & supervision of solar PV system
installation in targeted public schools across the country in Kenya.
(iii) Financial quotation will be unit rate per production of kWp solar system ( Eg If a school is
producing 50 kWp s olar system the consultancy rate for design review , super vision and
commissioning support would be ….. * 50kWp.) We therefore need unit rate that will be used
across all projects.
The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents
Ministry of Education
State Department for Basic Education
P.O. Box 30040--00100
Nairobi,
Kenya` Tel
+254 020
318581
Website.www.education.go.ke
Email: ppo@education.go.ke
B. Address for Submission of Tenders.
The Principal Secretary
Attn: Head of Supply Chain Management
Services State Department for Basic
Education
Jogoo House ‘B’ Ground Floor Room 14, Harambee Avenue
Postal Address: P.O. Box 30040,
Nairobi, Kenya Code: 00100, City:
Nairobi
Tel: (0)20 318581 Ext.30413
Email: ppo@education.go.ke
C .Address for Opening of Tenders.
Street Address: Jogoo House ‘B’
Harambee Avenue, Ground Floor Nairobi
Country: Kenya
Principal Secretary
State Department for Basic Education
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Section 2(a). Instructions to Consultants (ITC)
A. GENERALPROVISIONS
1. Meanings/Definitions
a) “Affiliate(s)” means an individual or an entity that directly or indirectly controls, is controlled
by, or is under common control with the Consultant.
b) “Applicable Law” means the laws and any other instruments having the force of law in Kenya.
c) “Procuring Entity” means the entity that is carrying out the consultant selection process and
signs the Contract for the Services with the selected Consultant.
d) “Consultant” means a legally established professional consulting firm or an entity that may
provide or provides the Services to the Procuring Entity under the Contract.
e) “Contract” means a legally binding written agreement signed between the Procuring Entity and
the Consultant and includes all the attached documents listed in its Clause 1 (the General
Conditions of Contract (GCC), the Special Conditions of Contract (SCC), and the Appendices).
f) “Data Sheet” means an integral part of the Instructions to Consultants (ITC)
Section2thatisusedtoreflect specific assignment conditions to supplement, but not to over-write,
the provisions of the ITC.
g) “Day” means a calendar day unless otherwise specified as "Business Day". A Business Day is
any day that is an official working day in Kenya and excludes official public holidays.
h) “Experts” means, collectively, Key Experts, Non-Key Experts, or any other personnel of the
Consultant, Sub-consultant or Joint Venture member(s).
i) “Government” means the Government of the Republic of Kenya.
j) “In writing “means communicated in written form such as by mail, e-mail, fax, including, if
specified in the Data Sheet, distributed or received through the electronic-procurement system

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