PROPOSED CONSTRUCTION TO COMPLETION OF A 50,000 LITRES SEPTIC TANK AND A SOAK AWAY PIT AT GARDEN ESTATE PRIMARY & JUNIOR SECONDARY SCHOOL

iii) Financial comparison of quotations to determine the lowest evaluated quotation. In case foreign currency is
allowed, for comparison purposes only, foreign currency quotations will be converted to Kenya shillings
using the exchange rates published by the Central Bank of Kenya on the day of submission of quotations.
14. Lowest Evaluated Quotation: The lowest evaluated quotation shall be recommended for award of contract.
15. Award of contract: Award of contract shall be by placement of a Letter of Acceptance or Local Purchase Order
in accordance with Part 3: Contract. The currency of award and payment shall be currency in which the quotation
was submitted. Unsuccessful tenderers who responded will be notified of the accepted quotation, indicating the
name and the amount of the accepted quotation.
16. Right to Reject: The Procuring Entity reserves the right to accept or reject any quotation or to cancel the
quotation process and reject all quotations at any time prior to contract award.
1.PRELIMINARY EXAMINATION FOR DETERMINATION OF RESPONSIVENESS
Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further.
ITEM MANDATORY REQUIREMENT (MR) – MAIN CONTRACTOR
Yes/No
MR1 Certificate of Incorporation / Registration from the Registrar of Companies /
Businesses;
MR2 A copy of company’s list of directors, beneficial owners, name if proprietor or names of
partners (copy of CR 12) for the bidder not more than one year old
MR3 Current Category of Registration with National Construction Authority (NCA) in the
relevant trade; (NCA 8 and above for Building Works)
MR4 Attach the Company’s Profile
MR5 Contractors ‘ Annual Practicing Licence from NCA for the current year
MR6 The Bid has been submitted in the format required by the procuring entity - the tender
document to be TAPE BOUND and returned in the order and pages provided in the
advertisement to quotation and paginated in sequence including attachments (Spiral
Binding and use of Spring or box files will not be accepted and will lead to automatic
disqualification)
MR7 Valid copy of Trading / Business Permit;
MR8 Valid Tax Compliance Certificates;
MR9 Fully filled,signed and stamped Form of Quotation and on Company’s Letterhead;
MR10 Fully filled, Signed and Stamped Self-Declaration Form;
MR11 Fully filled,Signed and Stamped Form for Disclosure of interest
MR12 Fully filled,Signed and Stamped Form of certificate of Independent Quotation
Determination.
Responsive (R) / Not Responsive (N/R)
STAGE 2: TECHNICAL EVALUATION
Assessment for eligibility
The tender document shall be examined based on clause 11.1 of the Instruction to Tenderers.
The tenderers will be required to provide evidence for eligibility of the award of the tender by satisfying the employer of
their eligibility and their capability and adequacy of resources to effectively carry out the subject contract.
The tenderers shall be required;
a) To fill the Standard Forms provided in the bid document for the purposes of providing the required information. The
tenderers may also attach the required information if they so desire;
TECHNICAL EVALUATION FOR BUILDERS’ WORKS
The award of points for the STANDARD FORMS considered in this section shall be as shown below;
PARAMETER MAXIMUM POINTS
Quotation Form -------------------------------------------------------------------10
Degree/diploma for director in relevant field ---------------------------------- 10
Contract Completed in the last Five (5) years --------------------------------- 20
Schedules of on-going projects ------------------------------------------------- 20
Audited Financial Report for the last 2 years -----------------------------------20
Evidence of Financial Resources ------------------------------------------------20
TOTAL 100
The detailed scoring plan shall be as shown in table A below: -
TABLE A: Assessment for Eligibility
Item Description Point Max. Point
Scored
i. Quotation Form
Completely filled -------------------------------------------------- 5 10
Not filled ------------------------------------------------------------ 0
ii. At least degree/diploma holder of the Director in relevant field
With over 5 years relevant experience ------------------------- 10
With over 3 years relevant experience-------------------------- 5 10
With under 1 years relevant experience ------------------------ 2
iii Contract completed in the last five (3) years (Max of 2No. Projects)- Provide
Evidence
Project of similar nature, complexity or magnitude ------------- 20 20
Project of similar nature but of lower value than the one in consideration ----
-------------------------------------------------------------------------- 5
No completed project of similar nature ----------------------------0
iv On-going projects (Max of 2No. – Provide Evidence
No Project of similar nature, complexity and magnitude ------------- 0
One and below Projects of similar, nature complexity and magnitude –------- 20
---------------------------------------------------------------------------------10
Two and above Projects of similar nature, complexity and magnitude --------

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