SUPPLY AND DELIVERY OF ICT EQUIPMENTS

SECTION I -INSTRUCTIONS TO TENDERERS
A. General
1. Scope of Tender
1.1 This tendering document is for the Supply and delivery of recruits uniforms as specified
in Section V, Procuring Entity's Requirements. The name, identification and number
of this tender are specified in the TDS.
2. Throughout this tendering document:
2.1 The terms:
a) The term “in writing” means communicated in written form (e.g., by mail, e-
mail, fax, including if specified in the TDS, distributed or received through
the electronic- procurement system used by the Procuring Entity) with proof of
receipt;
b) if the contexts or esquires, “singular” means “plural” and vice versa; and
c) “Day” means calendar day, unless otherwise specified as “Business Day”. A
Business Day is any day that is an official working day of the Procuring Entity.
It excludes the Procuring Entity's official public holidays.
2.2 The successful Tenderer will be expected to complete the performance of the Services
by the Intended Completion Date provided in the TDS.
3. Fraud and Corruption
3.1 The Procuring Entity requires compliance with the provisions of the Public
Procurement and Asset Disposal Act, 2015 (the Act), Section 62 “Declaration not to
engage in corruption”. The tender submitted by a person shall include a declaration that
the person shall not engage in any corrupt or fraudulent practice and a declaration
that the person or his or her sub-contractors are not debarred from participating in public
procurement proceedings.
3.2 The Procuring Entity requires compliance with the provisions of the Competition
Act 2010, regarding collusive practices in contracting. Any tenderer found to have
engaged in collusive conduct shall be disqualified and criminal and/or civil sanctions
may be imposed. To this effect, Tenders shall be required to complete and sign the
“Certificate of Independent Tender Determination” annexed to the Form of Tender.
3.3 Unfair Competitive Advantage - Fairness and transparency in the tender process
require that the firms or their Affiliates competing for a specific assignment do
not derive a competitive advantage from having provided consulting services related
to this tender. To that end, the Procuring Entity shall indicate in the TDS and make
available to all the firms together with this tender document all Information that
would in that respect gives such firm any unfair competitive advantage over
competing firms.
3.4 Unfair Competitive Advantage-Fairness and transparency in the tender
process require that the Firms or their Affiliates competing for a specific
assignment do not derive a competitive advantage from having provided
consulting services related to this tender. The Procuring Entity shall indicate
in the TDS firms (if any) that provided consulting services for the contract
being tendered for. The Procuring Entity shall check whether the owners or
controllers of the Tenderer are same as those that provided consulting
services. The Procuring Entity shall, upon request, make available to any
tenderer information that would give such firm unfair competitive advantage
over competing firms.
4. Eligible Tenderers
4.1 A Tenderer may be a firm that is a private entity, a state-owned entity or
institution subject to ITT 4.6, or any combination of such entities in the form
of a Joint Venture (JV) under an existing agreement or with the intent to enter
into such an agreement supported by a Form of intent. In the case of a joint
venture, all members shall be jointly and severally liable for the execution of
the entire Contract in accordance with the Contract terms. The JV shall
nominate a Representative who shall have the authority to conduct all
business for and on behalf of any and all the members of the JV during the
Tendering process and, in the event the JV is awarded the Contract, during
contract execution. Members of a joint venture may not also make an
individual tender, be a sub contract or in a separate tender or be part of
another joint venture for the purposes of the same Tender. The maximum
number of JV members shall be specified in the TDS.
4.2 Public Officers, of the Procuring Entity, their Spouses, Child, Parent, Brothers
or Sister. Child, Parent, Brother or Sister of a Spouse in which they have a
substantial or controlling interest shall not be eligible to tender or be awarded
contract. Public Officers are also not allowed to participate in any
procurement proceedings.
4.3 A Tenderer shall not have a conflict of interest. Any Tenderer found to have a
conflict of interest shall be disqualified. A Tenderer may be considered to
have a conflict of interest for the purpose of this Tendering process, if the
Tenderer:
a Directly or indirectly controls, is controlled by or is under common control
with another Tenderer; or
b Receives or has received any direct or indirect subsidy from another
Tenderer; or
c has the same legal representative as another Tenderer; or
d has a relationship with another Tenderer, directly or through common
third parties, that puts it in a position to influence the Tender of another

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