GovernmentServicesOpen TenderDocument parsed

Provision of Insurance Services

Tender Number

RFX : 1000001541

Submission Deadline

24 Apr 2026

2 days left

Procuring Entity

Rural Electrification Authority

Bid Bond Amount

Not specified

Tender Requirements

Auto-extracted from the official tender document

Submission Deadline

Not specified

Bid Bond Form

Tender-Securing Declaration

Bid Bond Validity

Not specified

Bid Validity Period

140 days

Submission Method

Physical (Tender Box)

Number of Bid Copies

Not specified

Pre-Bid Meeting

10th April, 2026

Pre-Bid Link

Not specified

Clarification Deadline

Not specified

Mandatory Site Visit

Financial Qualifications

Minimum financial criteria bidders must meet

Min Annual Turnover

KES 250,000,000

Min Liquid Assets

Not specified

Min Single Contract Value

Not specified

Min Combined Contract Value

Not specified

Cash Flow Requirement

Not specified

Audited Financials

3 years (2022, 2023, 2024)

View raw qualification text

FINANCIAL YEAR 25/26 – 26/27 (OPEN TO
REGISTERED INSURANCE BROKERAGE FIRMS
REGISTERED AND OPERATING IN KENYA) -
RETENDER
TENDER DOCUMENTS FOR PROCUREMENT OF
INSURANCE SERVICES
MARCH, 2026
Page 1 of 333
Table of Contents
SELF DECLARATION THAT THE PERSON/TENDERER IS NOT DEBARRED IN THE MATTER OF THE
Page 2 of 333
Page 3 of 333
Provides indemnity against loss or damage to specified items. This includes fire, theft, riot & strike and any
Page 4 of 333
INVITATION TO TENDER
1. PROCURING ENTITY: Rural Electrification and Renewable Energy Corporation
(REREC) P.O Box 34585 – 00100 Nairobi CONTRACT NAME AND
DESCRIPTION: RFX 1000001541: Provision of Insurance Services for the Financial
Year 25/26– 26/27 (Open to Registered Insurance Brokerage Firms Registered and
Operating in Kenya) as indicated below;
Item Description of Insurance Cover
No.
Lot 1 Medical Insurance
Lot 2 Provision of Group Life Cover
Lot 3 Provision of WIBA/Group Personal Accident Cover
Lot 4 Provision of General Insurance Cover for REREC- Offices, Stores, Energy
centers & Motor vehicles
Lot 5 Provision of General Insurance Cover – Garissa Solar Plant
Lot 6 Provision of General Insurance Cover Solar Installation facilities in Primary
Schools
Lot 7 Provision of General Insurance Cover For Genset Power Stations
Lot 8 Provision of General Insurance Cover For Minigrids
2. Tendering will be conducted under National open competitive method using a
standardized tender document. Tendering is open to all qualified and interested
Tenderers.
3. Qualified interested tenderers may obtain further information during office 8.00am-
12.45pm to
1.45pm-4.00pm Monday to Friday at the address given below.
4. A complete set of tender documents may be viewed and downloaded by interested
tenderers free of charge electronically from the Website www.rerec.co.ke under tender
documents March, 2026 or through the e-procurement portal using
https://suppliers.rea.co.ke:44300/irj/portal
5. Tenderers who are not yet registered with REREC must register their companies in
order to participate in the tender using link below that can be found from the website
www.rerec.co.ke Procurement-Supplier
registration:https://suppliers.rea.co.ke:44200/supportal(bD1lbiZjPTUwMCZkPW1pb
g==)/bspwd application.do#VIEW_ANCHOR-ROS_TOP
6. All Tenders must be accompanied by a tender Security as indicated in the tender
document.
7. The Tenderer shall chronologically serialize all pages of the tender document submitted.
8. Completed tenders must be delivered to the address below on or before
24/04/2026 at 10.00am.
9. Only Electronic Tenders will be permitted.
10. Tenders will be opened immediately after the deadline date and time specified above or
any dead line date and time specified later. Tenders will be publicly opened in the
presence of the Tenderers' designated representatives who choose to attend at the
address below and the results relayed electronically.
11. Late tenders will be rejected.
Page 5 of 333
12. The addresses referred to above are:
Address for obtaining further information on tender documents: for hand Courier
bid security Delivery to an office or Tender Box (Nairobi, Off Popo Road, Kawi
Complex, Ground floor). Contact Manager, Supply chain management, telephone
number: 0709193000 and e-mail address: tenders@rerec.co.ke
Address for Submission of Tenders: Online Through https://suppliers.rea.co.ke:44300/irj/portal
Address for Opening of Tenders. Online
Designation: Chief Executive Officer
Signature:……………………………….
Page 6 of 333
PART 1 - TENDERING PROCEDURES
Page 7 of 333
SECTION I - INSTRUCTIONS TO TENDERERS
A. General
1. Scope of Tender
1.1 This tendering document is for the delivery of Insurance services, as
specified in Section V, Procuring Entity's Schedule of Requirements. The
name of the Procuring Entity, name and identification and number of this
tender are specified in the TDS.
2. Definitions
2.1 Throughout this tendering document: -
a) The term “in writing” means communicated in written form (e.g. by mail,
e-mail, including if specified in the TDS, distributed or received through the
electronic procurement system used by the Procuring Entity) with proof of
receipt;
b) If the contexts require, “singular” means “plural” and vice versa; and
c) “Day” means calendar day, unless otherwise specified as “Business Day”. A
Business Day is any day that is an official working day of the Procuring Entity.
It excludes the Procuring Entity's official public holidays.
2.2 The successful Tenderer will be expected to commence providing the
Insurance Services by Date provided in the TDS. The insurance duration for
each item will be one year or the period specified in the TDS.
3. Fraud and Corruption
3.1 The Procuring Entity requires compliance with the provisions of the Public
Procurement and Asset Disposal Act, 2015, Section 62 “Declaration not to
engage in corruption”. The tender submitted by a person shall include a
declaration that the person shall not engage in any corrupt or fraudulent
practice and a declaration that the person or his or her subcontractors are
not debarred from participating in public procurement proceedings.

Key Requirements

SECTION I - INSTRUCTIONS TO TENDERERS
A. General
1. Scope of Tender
1.1 This tendering document is for the delivery of Insurance services, as
specified in Section V, Procuring Entity's Schedule of Requirements. The
name of the Procuring Entity, name and identification and number of this
tender are specified in the TDS.
2. Definitions
2.1 Throughout this tendering document: -
a) The term “in writing” means communicated in written form (e.g. by mail,
e-mail, including if specified in the TDS, distributed or received through the
electronic procurement system used by the Procuring Entity) with proof of
receipt;
b) If the contexts require, “singular” means “plural” and vice versa; and
c) “Day” means calendar day, unless otherwise specified as “Business Day”. A
Business Day is any day that is an official working day of the Procuring Entity.
It excludes the Procuring Entity's official public holidays.
2.2 The successful Tenderer will be expected to commence providing the
Insurance Services by Date provided in the TDS. The insurance duration for
each item will be one year or the period specified in the TDS.
3. Fraud and Corruption
3.1 The Procuring Entity requires compliance with the provisions of the Public
Procurement and Asset Disposal Act, 2015, Section 62 “Declaration not to
engage in corruption”. The tender submitted by a person shall include a
declaration that the person shall not engage in any corrupt or fraudulent
practice and a declaration that the person or his or her subcontractors are
not debarred from participating in public procurement proceedings.
3.2 The Procuring Entity requires compliance with the provisions of the
Competition Act 2010, regarding collusive practices in contracting. Any
tenderer found to have engaged in collusive conduct shall be disqualified and
criminal and/or civils actions may be imposed. To this effect, Tenders shall
be required to complete and sign the “Certificate of Independent Tender
Determination” annexed to the Form of Tender.
3.3 Unfair Competitive Advantage -Fairness and transparency in the tender process
require
that the firms or their Affiliates competing for a specific assignment do not
derive a competitive advantage from having provided consulting services
related to this tender. To that end, the Procuring Entity shall indicate in the
TDS and make available to all the firms together with this tender document
all information that would in that respect give such firm any unfair
competitive advantage over competing firms.
3.4 Tenderers shall permit and shall cause their agents (where declared or not),
subcontractors, sub-consultants, service providers, suppliers, and their
personnel, to permit the Procuring Entity to inspect all accounts, records
and other documents relating to any initial selection process, pre-
qualification process, tender submission, proposal submission, and contract
performance (in the case of award), and to have them audited by auditors
appointed by the Procuring Entity.
4. Eligible Tenderers
4.1 A Tenderer may be a firm that is a private entity, a state-owned enterprise
or institution subject to ITT 4.7 or any combination of such entities in the
form of a joint venture (JV) under an existing agree mentor with the intent
to enter into such an agreement supported by a letter of intent. Only
Insurance service providers registered by Insurance Regulatory Authority are
eligible to tender and sign contracts. In the case of a joint venture, all
members shall be jointly and severally liable for the execution of the entire
Contract in accordance with the Contract terms. The JV shall nominate a
Representative who shall have the authority to conduct all business for and
on behalf of any and all the members of the JV during the tendering process
and, in the event the JV is awarded the Contract, during contract execution.
Members of a joint venture may not also make an individual tender, be a
subcontractor in a separate tender or be part of another joint venture for
the purposes of the same Tender. The maximum number of JV members
shall be specified in the TDS.
4.2 Public Officers of the Procuring Entity, their spouse, child, parent, brother,
sister, child, parent or sister of a spouse, their business associates or agents
and firms/organizations in which they have a substantial or controlling
interest shall not be eligible to tender or be awarded a contract. Public
Officers are also not allowed to participate in any procurement proceedings.
4.3 A Tenderer shall not have a conflict of interest. Any Tenderer found to
have a conflict of interest shall be disqualified. A Tenderer may be
considered to have a conflict of interest for the purpose of this Tendering
process, if the Tenderer:
a) Directly or in directly controls, is controlled by or is under common control
with another
Tenderer; or
b) Receives or has received any direct or indirect subsidy from another
Tenderer; or
c) Has the same legal representative as another Tenderer; or
d) Has a relationship with another Tenderer, directly or through common third
parties, that puts it in a position to influence the Tender of another

Key Personnel

[]

Key Equipment

[]