Proposed Manufacture, Assembly, Delivery, Installation & Maintenance of Passenger Lifts for the Affordable Housing Program under Framework Agreement

responsive to the Tendering Document, meet the qualification criteria, and have been evaluated and ranked in 

 
 
 
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SCOPE OF MANUFACTURE, ASSEMBLY, INSTALLATION & MAINTENANCE OF PASSENGER LIFTS ... 104 

 
 
 
 
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APPENDIX 5. LIST OF MAJOR ITEMS OF SUPPLY AND DELIVERY SERVICES AND LIST OF APPROVED 
 
 
 


 
 
 
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PROPOSED MANUFACTURE, ASSEMBLY, DELIVERY, INSTALLATION, TESTING, 
COMMISSIONING AND MAINTENANCE OF PASSENGER LIFTSFOR THE AFFORDABLE 
HOUSING PROGRAMME UNDER A FRAMEWORK CONTRACTS ESTABLISHED PURSUANT 
TO THE SPECIALLY PERMITTED PROCUREMENT METHOD (SPPM) 
 
1. 
PROJECT BRIEF 
 
The Government of Kenya, through the State Department for Housing and Urban Development, is 
implementing the Affordable Housing Programme (AHP) with an ambitious target of 200,000 housing units 
annually and a cumulative total of 1,000,000 units over the next five years. This transformative national 
priority not only seeks to provide dignified, affordable homes to Kenyan citizens but also to drive 
industrialization, create high-quality jobs, and achieve manufacturing independence in critical building 
components. 
 
To support the scale and geographic spread of the Programme, the State Department is procuring 
passenger lifts and other Mechanical, Electrical and Plumbing (MEP) equipment. This procurement is 
conducted under the Specially Permitted Procurement Method (SPPM) pursuant to Section 114A of the 
PPADA and Regulation 107. The SPPM will identify and award multiple suppliers through a single-category, 
national-level Framework Agreement established under the Specially Permitted Procurement Method 
(SPPM). The Framework Agreement shall have a duration of ten (10) years, subject to performance and 
budgetary appropriation. 
 
The Framework Agreement will establish a ranked panel of pre-qualified suppliers (minimum three (3) and 
maximum eight (8) responsive tenderers) for the manufacture, assembly, delivery, installation, testing, 
commissioning, and subsequent ten (10)-year post-Defects Liability Period maintenance of passenger lifts 
across multiple Affordable Housing Programme project sites nationwide. 
 
No fixed regional packages, pre-determined geographical allocations, or guaranteed minimum quantities 
will be established at the tender stage. Instead, the Framework Agreement creates a flexible national panel 
from which the Procuring Entity shall issue multiple call-off contracts strictly as and when sites become 
ready and funding is approved. Each call-off shall be awarded sequentially according to actual operational 
needs using either: 
  
i. 
direct call-off to the highest-ranked available panel member at the original tendered unit rates (the 
default and preferred method for speed and efficiency where specifications and delivery schedules 
remain substantially unchanged), or 
 
ii. Call-off orders shall be issued to available and capable panel members (minimum three invited) 
whenever the call-off involves large quantities, special technical requirements, significant lead-time 
variations, or the highest-ranked supplier is unavailable or at capacity.  
 
In all cases, pricing for every call-off shall be determined exclusively by applying the original tendered unit 
rates and prices contained in the Framework Agreement, thereby ensuring full transparency, value for 
money, equal treatment of panel members, and strict compliance with the Public Procurement and Asset 
Disposal Act, 2015 and its Regulations. 
 
Based on the current Affordable Housing Programme pipeline, lift demand is projected to remain substantial 
and sustained over multiple years. The inclusion of a mandatory ten (10)-year maintenance obligation and 
structured industrial participation requirements is intended to encourage credible long-term investment in 
local assembly and manufacturing capacity within Kenya, consistent with national industrialization 
objectives. 

 
 
 
 
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This procurement structure is therefore designed not only to ensure timely delivery of lift installations across 
AHP sites, but also to support the development of durable domestic supply chains and long-term technical 
capacity in critical MEP systems. 
 
2. 
PROJECT DATA SHEET 
 
PROPOSED MANUFACTURE, ASSEMBLY, DELIVERY, INSTALLATION, TESTING, 
COMMISSIONING AND MAINTENANCE OF PASSENGER LIFTSFOR THE 
AFFORDABLE HOUSING PROGRAMME UNDER A FRAMEWORK AGREEMENT 
ESTABLISHED PURSUANT TO THE SPECIALLY PERMITTED PROCUREMENT 
METHOD (SPPM) 
 
Item 
Framework Detail 
Project Particulars 
1.00 
Tender No. 
 SDHUD/784/0076/001/2025-26 
2.00 
Scope 
Manufacture, Assembly, Delivery, Installation, Testing, 
Commissioning and Maintenance of Passenger Lifts, an 
estimated total of 58,200 for the next 10 years lifts will be 
procured (indicative maximum; actual quantities and sites 
allocated nationwide via call-offs) and 10-year maintenance 
post - DLP.  
 
3. 
TENDER PROCUREMENT PARTICULARS 
 
3.1. 
Name and Contact Addresses of Procuring Entity 
Name:  
 
State Department for Housing and Urban Development  
Address:  
 
P.O Box 30119-00100, Nairobi, Kenya 
Email address:  
procurement@housingandurban.go.ke

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