PROVISION OF CATERING SERVICES -

available, liquid assets, unencumbered real assets, lines of credit, and other financial means (independent of
anycontractual advance payment) sufficient tomeet the contract execution cashflow requirements, net of the
Tenderer's other commitments. Usually, the assets should be about 2-3 months cash flow requirements based
ontheestimatedcompletiontime.
iii) The minimum amount of money required as an average annual turnover for the tenderer to demonstrate that
the tenderer is a prime service provider. Usually, the minimum amount of money is about 2.50 times the
estimatedcostofthecontract(s).
iv) Theamount ofmoneyrequiredtodeterminespecificexperienceofthetendererbasedontheminimum size of
contract(s) substantially completed and that are similar to the proposed contract. Normally the minimum
amountofmoneyrequiredisabout80%oftheestimatedcostofthecontract.
2 PART1-TENDERINGPROCEDURES
i) SectionI-InstructionstoTenderers(ITT)
This Section provides relevant information to help tenderers prepare their tenders. Information is also
providedonthesubmission,opening,andevaluationoftendersandontheawardofContracts.SectionI
containsprovisionsthataretobeusedwithoutmodificationbytheProcuringEntityorbyaTenderer.
ii) SectionII-TenderDataSheet(TDS)
This Section includes provisions that are specific to each procurement and that supplement Section I,
InstructionstoTenderers.ThissectionshallbecompletedappropriatelybytheProcuringEntityandnot
by a Tenderer.In any case, the Procuring Entity shall not add any item in the TDS not included in the
StandardTenderDocument.
iii) SectionIII-EvaluationandQualificationCriteria
This Section specifies the criteria to determine the Lowest Evaluated Tender that would be considered
for contract award; that is the tenderer that meets the qualification criteria and whose tender has been
determinedtobe:
a) Substantiallyresponsivetothebiddingdocument,and
b) Thelowestevaluatedcost.
Noother criterion shall be added by the Procuring Entity.Some parts of this section may be omittedby
the Procuring Entity (and not by a Tenderer) to suit the subject procurement. For example, in some
cases evaluation may not include Margin of Preference, so any reference to considerations for Margin
of Preference will be omitted. The Procuring Entity will complete the parts of the Criterion only as
guided and allowed in this section. For example, if the criterion provides “Post qualification and
Contract ward” and lists an item that says “Other conditions…….” the Entity shall only include the
conditionsthatareallowedintheStandardTenderDocument.
iv) SectionIV–TenderingForms
This Section includes the Form of Tender and other forms to be submitted; e.g., priced Schedules of
Requirements, Bills of Quantities, Schedules of technical proposal, including technical and financial
qualifications, personnel, financial resources, equipment, Tender Security and others to be completed
andsubmittedbytheTendereraspartofitsTender.
3 PART2–PROCUREMENTENTITY'SREQUIREMENTS
This Section contains the Procuring Entity's Schedules of Requirements, Specifications, Drawings, and
supplementaryinformationthat describethe items tobe procured. The Requirementsshallalsoinclude (ifso
required) the environmental, social, health and safety requirements to be satisfied by the Tenderer in
executingthecontract.
4 PART3–CONDITIONSOFCONTRACTANDCONTRACTFORMS
i) SectionVI-GeneralConditionsofContract(GCC)
This Sectioncontains the general clausesto be appliedinall contracts. This Sectioncontains provisions
thataretobeusedwithoutmodificationbytheProcuringEntityorbyaTenderer.
ii) SectionVII-SpecialConditionsofContract(SCC)
ThecontentsofthisSectionsupplementtheGeneralConditionsofContractandshallbepreparedbythe
ProcuringEntity.
iii) SectionVIII-ContractForms
This Section contains forms which, once completed, will form part of the Contract. The forms, when
required,shallonlybecompletedbythesuccessfulTenderafterContractaward.
TENDERDOCUMENTSFOR
PROCUREMENTOFTENDERDOCUMENTSFORPROVISIONOFCATERINGSERVICESATTHE
KISUMUNATIONALPOLYTECHNIC
1) NAMEANDCONTACTADDRESSESOFPROCURINGENTITY
Name:THEKISUMUNATIONALPOLYTECHNIC
Address:P.O.BOX143-40100KISUMU
Emailaddress:info@kisumupoly.ac.keccprocurement@kisumupoly.ac.ke
2) InvitationtoTender(ITT)No.TKNP/T/CS/2026/2027/13
3) TenderName:PROVISIONOFCATERINGSERVICES


PART 1 - TENDERING PROCEDURES
SECTION I -INSTRUCTIONS TO TENDERERS
A. General
1. ScopeofTender
1.1 This tendering document is for the delivery of Non-Consulting Services, as specified in Section V,
Procuring Entity's Requirements. The name, identification and number of this tender are specified
inthe TDS.
2. Throughoutthis tendering document:
2.1 Theterms:
a) The term “in writing” means communicated in written form (e.g., by mail, e-mail, fax,
including if specified in the TDS, distributed or received through the electronic- procurement
system used bytheProcuring Entity) with proofof receipt;
b) ifthecontextsoresquires, “singular” means “plural” and viceversa; and
c) “Day” means calendar day, unless otherwise specified as “Business Day”. A Business Day is
any day that is an official working day of the Procuring Entity. It excludes the Procuring

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