TENDER FOR PROVISION OF GROUP MEDICAL INSURANCE

52. Post Qualification Criteria (ITT 38) Post qualification and Contract award
(ITT39), more specifically,
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A. TENDERER'S ELIGIBILITY-CONFIDENTIAL BUSINESS
who has/ have an interest or relationship in this firm?
D. SELF DECLARATION THAT THE PERSON/TENDERER IS NOT
DEBARRED IN THE MATTER OF THE PUBLIC PROCUREMENT AND
E. SELF DECLARATION THAT THE TENDERER WILL NOT ENGAGE IN
57. 1.4 Financial reports for the last Two years: balance sheets, profit and loss
statements, auditors' reports, etc. List and attach copies.
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K. Other Tenderers [INSTRUCTIONS: insert names of all Tenderers that submitted
a Tender. If the Tender's price was evaluated include the evaluated price as well
N. Standstill Period DEADLINE: The Standstill Period is due to end at midnight on
ii
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SECTION I INVITATION TO TENDER
Date: 13th April 2026
PROCURING ENTITY: KENYA COAST NATIONAL POLYTECHNIC
CONTRACT NAME AND DESCRIPTION: PROVISION OF STAFF MEDICAL
INSURANCE FOR A PERIOD OF ONE YEAR
1. The Kenya Coast National Polytechnic invites sealed bids from eligible firms for Provision of Staff Medical
Insurance Cover for a period of one year
2. Qualified and interested tenderers may obtain further information and inspect the
Tender Documents during office hours 8:00 am and 5:00 pm starting from the date of
advert at the office of:
The Chief Principal/Procurement Office
Kenya Coast National Polytechnic
P.O. Box 81220-80100,
Mombasa
info@kenyacoastpoly.ac.ke
cc: procurement@kenyacoastpoly.ac.ke
3. Tendering will be conducted under open competitive method (National) using a
standardized tender document. Tendering is open to all qualified and interested
Tenderers. Eligible candidates should submit a two-envelope bid marked
“ORIGINAL” and “COPY” respectively as specified in the tender documents
4. A complete set of tender documents may be viewed and downloaded free of charge from
the KCNP’s website www.kenyacoastpoly.ac.ke
5. Tenderers who download the tender document must forward their particulars
immediately facilitate any further clarification or addendum to
The Chief Principal
Kenya Coast National Polytechnic
P.O. Box 81220-80100,
Mombasa
Email;info@kenyacoastpoly.ac.ke
cc: procurement@kenyacoastpoly.ac.ke
Tel; 0712725554/0710389727
6. All Tenders must be accompanied by a Tender Security of Kes. 200,000.00 in the form
of a Bank guarantee from a reputable bank valid for 180 Days from date of tender
closure.
7. The Tenderer shall chronologically serialize all pages of the tender documents submitted.
8. Completed tender documents MUST be submitted to the Polytechnic so as to reach the:
The Chief Principal
Kenya Coast National Polytechnic
P.O. Box 81220-80100,
Mombasa
info@kenyacoastpoly.ac.ke
procurement@kenyacoastpoly.ac.ke
On or before 28th April 2026 at 10.00 am.
9. Tenders will be opened immediately after the deadline date and time specified above or any dead
line date and time specified later. Tenders will be publicly opened in the presence of the Tenderers'
designated representatives who choose to attend at the address below.
New procurement offices Boardroom
Kisauni Road
Mombasa
10. Submission of late tenders will be rejected.
PART 1 - TENDERING PROCEDURES
SECTION I - INSTRUCTIONS TO TENDERERS
A. General
Scope of Tender
1.1 This tendering document is for the delivery of Provision of Staff Medical Insurance cover,
as specified in Section V, Procuring Entity's Schedule of Requirements. The name of the
Procuring Entity, name and identification and number of this tender are specified in the TDS.
Definitions
2.1 Throughout this tendering document:
a) The term “in writing” means communicated in written form (e.g. by mail, e-mail,
including if specified in the TDS, distributed or received through the electronic-
procurement system used by the Procuring Entity) with proof of receipt;
b) If the contexts require, “singular” means “plural” and vice versa; and
c) “Day” means calendar day, unless otherwise specified as “Business Day”. A Business
Day is any day that is an official working day of the Procuring Entity. It excludes the
Procuring Entity's official public holidays.
2.2 The successful Tenderer will be expected to commence Provision of Staff Medical Insurance
cover by Date provided in the TDS. The insurance duration for each item will be one year
but can be extended by the period specified in the TDS.
Fraud and Corruption
3.1 The Procuring Entity requires compliance with the provisions of the Public Procurement and
Asset Disposal Act, 2015, Section 62 “Declaration not to engage in corruption”. The tender
submitted by a person shall include a declaration that the person shall not engage in any
corrupt or fraudulent practice and a declaration that the person or his or her sub-contractors
are not debarred from participating in public procurement proceedings.
3.2 The Procuring Entity requires compliance with the provisions of the Competition Act 2010,
regarding collusive practices in contracting. Any tenderer found to have engaged in collusive
conduct shall be disqualified and criminal and/or civils actions may be imposed. To this
effect, Tenders shall be required to complete and sign the “Certificate of Independent Tender

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