PROVISION OF INTERGRATED MARKETING COMMUNICATION AND PUBLIC RELATIONS SERVICES FOR A PERIOD OF TWO (2) YEARS (READVERTISEMENT)

Section 4: Financial Proposal Standard Forms
Section 5: Terms of Reference
Section 6: Standard Forms of Contract Lump-Sum
7. Please inform us, in writing by E-mail eprocurement@kra.go.ke:
a. That you have received this Request for Proposals; and
b. Whether you intend to submit a proposal alone or intend to enhance your experience by
requesting permission to associate with other firm(s) (if permissible under Section 2,
Instructions to Consultants (ITC), Data Sheet 11.1).
8. Details on the proposal's submission date, time and address are provided in the ITC 17.5 and
ITC 18.5 of the Data Sheet.
Yours sincerely,
Deputy Commissioner - Supply Chain Management,
Times Tower Building, 21st Floor, P.O Box 48240– 00100 GPO,
Nairobi, Kenya. Tel. +254 709 012 368
Email: eprocurement@kra.go.ke
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SECTION 2. INSTRUCTIONS TO CONSULTANTS AND DATA
SHEET
Section 2(a). Instructions to Consultants (ITC)
A. GENERAL PROVISIONS
1. Meanings/Definitions
a) “Affiliate(s)” means an individual or an entity that directly or indirectly
controls, is controlled by, or is under common control with the Consultant.
b) “Applicable Law” means the laws and any other instruments having the force of law in
Kenya.
c) “Procuring Entity” means the entity that is carrying out the consultant selection
process and signs the Contract for the Services with the selected Consultant.
d) “Consultant” means a legally-established professional consulting firm or an
entity that may provide or provides the Services to the Procuring Entity under
the Contract.
e) “Contract” means a legally binding written agreement signed between the
Procuring Entity and the Consultant and includes all the attached documents
listed in its Clause 1 (the General Conditions of Contract (GCC), the Special
Conditions of Contract (SCC), and the Appendices).
f) “Data Sheet” means an integral part of the Instructions to Consultants (ITC)
Section2thatisusedtoreflect specific assignment conditions to supplement, but
not to over-write, the provisions of the ITC.
g) “Day” means a calendar day unless otherwise specified as "Business Day". A
Business Day is any day that is an official working day in Kenya and excludes
official public holidays.
h) “Experts” means, collectively, Key Experts, Non-Key Experts, or any other
personnel of the Consultant, Sub-consultant or Joint Venture member(s).
i) “Government” means the Government of the Republic of Kenya.
j) “In writing “means communicated in written form such as by mail, e-mail, fax,
including, if specified in the Data Sheet, distributed or received through the
electronic-procurement system used by the Procuring Entity with proof of
receipt.
k) “Joint Venture (JV)” means an association with or without a legal personality
distinct from that of its members, of more than one Consultant where one
member has the authority to conduct all business for and on behalf of any and
all the members of the JV, and where the members of the JV are jointly and
severally liable to the Procuring Entity for the performance of the Contract.
l) “Key Expert(s)” means an individual professional whose skills, qualifications,
knowledge and experience are critical to the performance of the Services under
the Contract and whose CV is considered in the technical evaluation of the
Consultant's proposal.
m) “ITC” (this Section2 of the RFP) means the Instructions to Consultants that
provides the Consultants with all information needed to prepare their
Proposals.
n) “Letter of RFP” means the letter of invitation being sent by the Procuring Entity to the
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Consultants.
o) “Non-Key Expert(s)” means an individual professional provided by the
Consultant or its Sub-consultant and who is assigned to perform the Services
or any part thereof under the Contract and whose CVs are not evaluated
individually.
p) “Proposal” means the Technical Proposal and the Financial Proposal of the
Consultant.
q) “Public Procurement Regulatory Authority (PPRA)” means the statutory
authority of the Government of Kenya that mandated with the role of
regulating and monitoring compliance with the public procurement law and
regulations.
r) “RFP” means the Request for Proposals to be prepared by the Procuring Entity
for the selection of Consultants.
s) “Services” means the work to be performed by the Consultant pursuant to the
Contract.
t) “Sub-consultant” means an entity to whom the Consultant intends to
subcontract any part of the Services while the Consultant remains responsible
to the Procuring Entity during the whole performance of the Contract.
v) “Terms of Reference (TORs)” means the Terms of Reference that explains the
objectives, scope of work, activities, and tasks to be performed, respective
responsibilities of the Procuring Entity and the Consultant, and expected
results and deliverables of the assignment.
2. Introduction
2.1 The Procuring Entity named in the Data Sheet intends to select a Consultant from
those listed in the Request for Proposals (RFP), in accordance with the method of
selection specified in the Data Sheet.
2.2 The Consultant are invited to submit a Technical Proposal and a Financial Proposal,

[]

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