PROVISION OF CATERING SERVICES (FRAMEWORK AGREEMENT)

SECTION IV:TENDERING
SECTION V: SCHEDULE OF REQUIREMENTS
SECTION VII: SPECIAL CONDITIONS OF
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INVITATION TO TENDER
NOTICE DATE: 21st April 2026
TENDER REF NO: NGEC /FA/ CAT /01/2025–2026
TENDER NAME: PROPOSED FRAMEWORK AGREEMENT FOR
PROVISION OF CATERING SERVICES
1. The NATIONAL GENDER AND EQUALITY COMMISSION invites
sealed tenders for the PROVISION OF CATERING SERVICES ON
FRAMEWORK AGREEMENT FOR NGEC HEADQUARTERS (HQ),
UPPERHILL NAIROBI FOR A PERIOD OF THREE YEARS.
2. Tendering will be conducted under open competitive method using
a standardized document. Tendering is open to all qualified and
interested tenderers .
3. Qualified and interested tenderers may obtain further information
and inspect the Tender Documents during office hours [0800 to 1700
hours] at the address given below.
4. complete set of tender documents may be purchased or obtained by
interested tenders upon payment of a non-refundable fees of (Kshs 1,000) in
cash or Banker's Cheque and payable to the address given below. Tender
documents may be obtained electronically from the NGEC and PPIP websites
www.ngec.org; and www.tender.go.ke. Tender documents obtained
electronically will be free of charge.
5. Tender documents may be viewed and downloaded for free from the
website www.ngeckenya.org. Tenderers who download the tender
document must forward their particulars immediately to
info@ngeckenya.org to facilitate any further clarification or
addendumThe tenderer shall chronologically serialize all pages
of the tender documents submitted.
6. Completed tender documents must be delivered to the address below
on or before 5TH MAY 2026, 11.00 am.
7. Tenders will be opened immediately after the deadline date and time specified
above or any deadline date and time specified later. Tenders will be publicly
opened in the presence of the Tenderers' designated representatives
who choose to attend at the address below.
8. Late tenders will be rejected
10. The addresses referred to above are:(See below)
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Address for obtaining further information and for purchasing tender
documents
National Gender and Equality Commission
1st Floor, Solution Tech Place, 5 Longonot Road, Upper Hill, Nairobi
P.O BOX 27512-00506
Nairobi, Kenya
Head of Procurement, Tel: 020 2710065
Email: info@ngeckenya.org
Address for Submission of Tenders
The Commission Secretary/CEO
National Gender and Equality Commission
1st Floor, Solution Tech Place, 5 Longonot Road, Upper Hill, Nairobi
P.O BOX 27512-00506
Nairobi, Kenya
Address for Opening of Tenders.
The Commission Secretary/CEO
National Gender and Equality Commission
1st Floor, Solution Tech Place, 5 Longonot Road, Upper Hill, Nairobi
P.O BOX 27512-00506
Nairobi, Kenya
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SECTION I: INSTRUCTIONS TO TENDERERS
General Provisions
Scope of Tender
1.1 The Procuring Entity as defined in the TDS invites tenders for supply of goods and, if
applicable, any Related Services incidental thereto, as specified in Section V, Supply
Requirements. The name, identification, and number of lots (contracts) of this Tender
Document are specified in the TDS.
1.2 Throughout this tendering document:
a) the term“inwriting” means communicated in written form (e.g. by mail, e-mail, fax,
including if specified in the TDS, distributed or received through the electronic-
procurement system used by the Procuring Entity) with proof of receipt;
b) if the context so requires, “singular” means “plural” and vice versa;
c) “Day”meanscalendar day, unless otherwise specified as “Business Day”. A Business
Day is any day that is an official working day of the Procuring Entity. It excludes
official public holidays.
2. Fraud and Corruption
2.1 The Procuring Entity requires compliance with the provisions of the Public Procurement
and Asset Disposal Act, 2015, Section 62 “Declaration not to engage in corruption”. The
tender submitted by a person shall include a declaration that the person shall not engage
in any corrupt or fraudulent practice and a declaration that the person or his or her sub-
contractors are not debarred from participating in public procurement proceedings.
2.2 The Procuring Entity requires compliance with the provisions of the Competition Act
2010, regarding collusive practices in contracting. Any tenderer found to have engaged in
collusive conduct shall be disqualified and criminal and/or civil sanctions may be
imposed. To this effect, Tenders shall be required to complete and sign the “Certificate
of Independent Tender Determination” annexed to the Form of Tender.
2.3 Unfair Competitive Advantage - Fairness and transparency in the tender process require
that the firms or their Affiliates competing for a specific assignment do not derive a
competitive advantage from having provided consulting services related to this tender. To
that end, the Procuring Entity shall indicate in the Data Sheet and make available to
all the firms together with this tender document all information that would in that respect
give such firm any unfair competitive advantage over competing firms.
3. Eligible Tenderers
3.1 A Tenderer may be a firm that is a private entity, an individual, a state-owned

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