OPEN NATIONAL TENDER FOR PROCUREMENT OF SERVICES FOR DEVELOPMENT AND MAINTENANCE OF THE 2024 SCHOOL CENSUS DASHBOARD

SECTION I - INSTRUCTIONS TO TENDERERS
A. General
1. Scope of Tender
1.1 This tendering document is for the delivery of Insurance services, as
specified in Section V, Procuring Entity's Schedule of Requirements. The
name of the Procuring Entity, name and identification and number of this
tender are specified in the TDS.
2. Definitions
2.1 Throughout this tendering document:
a) The term “in writing” means communicated in written form (e.g. by
mail, e-mail, including if specified in the TDS, distributed or received
through the electronic-procurement system used by the Procuring
Entity) with proof of receipt;
b) If the contexts requires, “singular” means “plural” and vice versa; and
c) “Day” means calendar day, unless otherwise specified as “Business
Day”. A Business Day is any day that is an official working day of the
Procuring Entity. It excludes the Procuring Entity's official public
holidays.
2.2 The successful Tenderer will be expected to commence providing the
Insurance Services by Date provided in the TDS. The insurance duration
for each item will be one year but can be extended by the period specified
in the TDS.
3. Fraud and Corruption
3.1 The Procuring Entity requires compliance with the provisions of the Public
Procurement and Asset Disposal Act, 2015, Section 62 “Declaration not to
engage in corruption”. The tender submitted by a person shall include a
declaration that the person shall not engage in any corrupt or fraudulent
practice and a declaration that the person or his or her sub-contractors are
not debarred from participating in public procurement proceedings.
3.2 The Procuring Entity requires compliance with the provisions of the
Competition Act 2010, regarding collusive practices in contracting. Any
tenderer found to have engaged in collusive conduct shall be disqualified
and criminal and/or civils actions may be imposed. To this effect, Tenders
shall be required to complete and sign the “Certificate of Independent
Tender Determination” annexed to the Form of Tender.
3.3 Unfair Competitive Advantage -Fairness and transparency in the tender
process require that the firms or their Affiliates competing for a specific
assignment do not derive a competitive advantage from having provided
consulting services related to this tender. To that end, the Procuring Entity
shall indicate in the TDS and make available to all the firms together with
this tender document all information that would in that respect give such
firm any unfair competitive advantage over competing firms.
3.4 Tenderers shall permit and shall cause their agents (where declared or
not), subcontractors, sub-consultants, service providers, suppliers, and
their personnel, to permit the Procuring Entity to inspect all accounts,
records and other documents relating to any initial selection process, pre-
qualification process, tender submission, proposal submission, and
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contract performance (in the case of award), and to have them audited by
auditors appointed by the Procuring Entity.
4. Eligible Tenderers
4.1 A Tenderer may be a firm that is a private entity, a state-owned enterprise
or institution subject to ITT 3.7 or any combination of such entities in the
form of a joint venture (JV) under an existing agree mentor with the intent
to enter into such an agreement supported by a letter of intent. Only
Insurance service providers registered by Insurance Regulatory Authority
are eligible to tender and sign contracts. In the case of a joint venture, all
members shall be jointly and severally liable for the execution of the entire
Contract in accordance with the Contract terms. The JV shall nominate a
Representative who shall have the authority to conduct all business for and
on behalf of any and all the members of the JV during the tendering process
and, in the event the JV is awarded the Contract, during contract execution.
Members of a joint venture may not also make an individual tender, be a
subcontractor in a separate tender or be part of another joint venture for
the purposes of the same Tender. The maximum number of JV members
shall be specified in the TDS.
4.2 Public Officers of the Procuring Entity, their spouse, child, parent, brother,
sister, child, parent or sister of a spouse, their business associates or agents
and firms/organizations in which they have a substantial or controlling
interest shall not be eligible to tender or be awarded a contract. Public
Officers are also not allowed to participate in any procurement
proceedings.
4.3 A Tenderer shall not have a conflict of interest. Any Tenderer found to
have a conflict of interest shall be disqualified. A Tenderer may be
considered to have a conflict of interest for the purpose of this Tendering
process, if the Tenderer:
a) Directly or in directly controls, is controlled by or is under common
control with another Tenderer; or
b) Receives or has received any direct or indirect subsidy from another
Tenderer; or
c) Has the same legal representative as another Tenderer; or
d) Has a relationship with another Tenderer, directly or through common
third parties, that puts it in a position to influence the Tender of

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