PROCUREMENT OF CONSULTANCY SERVICES FOR RECRUITMENT AND SELECTION

Portal www.tenders.go.ke. Each copy of the technical and financial proposal
shall be paginated serially before submission.
Prices quoted should be net inclusive of all taxes, must be expressed in Kenya
shillings and shall remain valid for a period of 120 days from the closing date
of the Proposal. All bids must be accompanied by a tender security of Kenya
shillings thirteen thousand Kenya Shillings (Ksh.13,000.00) from a reputable
financial institution, Insurance company, or a banker’s cheque payable to the
Commission on Administrative Justice, and must be valid for 120 days after
the bid submission deadline.
Proposals must be received on or before 22nd April,2026 at 12.00 noon.
Technical Proposals will be opened immediately thereafter at the CAJ
boardroom, 1st floor, West End Towers, Waiyaki Way.
Bidders who download the tender document from the website will be
required to register the Tender at the Commission’s Head Office before the
submission date, to facilitate communication in case of clarification.
Proposals MUST be enclosed in plain sealed envelopes, marked with the
Tender Number and Name and be deposited in the Tender Box provided at
CAJ offices, 1st floor, West End Towers, Waiyaki Way, Nairobi. The Proposals
shall be addressed to:
Commission Secretary/CEO,
Commission on Administrative Justice
P.O Box 20414 – 00200,
NAIROBI.
Consultants will be selected under the Quality and Cost Based Selection
(QCBS) Method as described in this RFP Document, in accordance with the
policies established in the Public Procurement and Asset Disposal Act
[PPADA], 2015.
Ag. COMMISSION SECRETARY/CEO
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SECTION 2. INSTRUCTIONS TO CONSULTANTS AND DATA SHEET
Section 2(a). Instructions to Consultants (ITC)
A. GENERAL PROVISIONS
1. Meanings/Definitions
a) “Affiliate(s)” means an individual or an entity that directly or
indirectly controls, is controlled by, or is under common
control with the Consultant.
b) “Applicable Law” means the laws and any other instruments
having the force of law in Kenya.
c) “Procuring Entity” means the entity that is carrying out the
consultant selection process and signs the Contract for the
Services with the selected Consultant.
d) “Consultant” means a legally-established professional
consulting firm or an entity that may provide or provides the
Services to the Procuring Entity under the Contract.
e) “Contract” means a legally binding written agreement
signed between the Procuring Entity and the Consultant and
includes all the attached documents listed in its Clause 1 (the
General Conditions of Contract (GCC), the Special
Conditions of Contract (SCC), and the Appendices).
f) “Data Sheet” means an integral part of the Instructions to
Consultants (ITC) Section2thatisusedtoreflect specific
assignment conditions to supplement, but not to over-write,
the provisions of the ITC.
g) “Day” means a calendar day unless otherwise specified as
"Business Day". A Business Day is any day that is an official
working day in Kenya and excludes official public holidays.
h) “Experts” means, collectively, Key Experts, Non-Key Experts,
or any other personnel of the Consultant, Sub-consultant or
Joint Venture member(s).
i) “Government” means the Government of the Republic of
Kenya.
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j) “In writing “means communicated in written form such as by
mail, e-mail, fax, including, if specified in the Data Sheet,
distributed or received through the electronic-procurement
system used by the Procuring Entity with proof of receipt.
k) “Joint Venture (JV)” means an association with or without a
legal personality distinct from that of its members, of more
than one Consultant where one member has the authority to
conduct all business for and on behalf of any and all the
members of the JV, and where the members of the JV are
jointly and severally liable to the Procuring Entity for the
performance of the Contract.
l) “Key Expert(s)” means an individual professional whose skills,
qualifications, knowledge and experience are critical to the
performance of the Services under the Contract and whose
CV is considered in the technical evaluation of the
Consultant's proposal.
m) “ITC” (this Section2 of the RFP) means the Instructions to
Consultants that provides the Consultants with all information
needed to prepare their Proposals.
n) “Letter of RFP” means the letter of invitation being sent by the
Procuring Entity to the Consultants.
o) “Non-Key Expert(s)” means an individual professional
provided by the Consultant or its Sub-consultant and who is
assigned to perform the Services or any part thereof under
the Contract and whose CVs are not evaluated individually.
p) “Proposal” means the Technical Proposal and the Financial
Proposal of the Consultant.
q) “Public Procurement Regulatory Authority (PPRA)” means the
statutory authority of the Government of Kenya that is
mandated with the role of regulating and monitoring
compliance with the public procurement law and
regulations.
r) “RFP” means the Request for Proposals to be prepared by the
Procuring Entity for the selection of Consultants.
s) “Services” means the work to be performed by the

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