Development of market development and management policy, trade and investment policy and industrialization policy

Proposal Section5–Financial
Proposal
Section6–StandardContractForm(whereapplicable)
1.3 Completed are to be enclosed in plain sealed envelopes marked with tender reference
numberand bedeposited in theTender Box at theDirectorate ,Supply ChainManagement
Offices behind Governor’s offices and to beaddressed to:
CHIEF OFFICER,
TRADE,ENERGYAND INDUSTRIALIZATION,COUNTYGOVERNMENTOF
BUNGOMA,
P.O. BOX437-50200,
Soastobereceived onorbefore:24th April2026at 12Noon
1.4 Prices quoted shouldbe net inclusiveofall taxes anddelivery mustbe inKenya Shillings and
shall remain valid for120days from theclosing dateof thetender.
1.5 Tender will be opened immediately thereafter in the presence of the Candidates or their
representatives who choose to attend at the Trade office Boardroom next to County
Assembly ofBungoma.
SECTIONB:INFORMATIONTO CANDIDATES
2.1Introduction
2.1.1 The county Government of Bungoma Through Ministry of Trade will select a candidate
among those invited to submit in accordance with the method of selection detailed under this
section and consistent withthePublicProcurement Act, 2015and its attendant regulations.
2.1.2The candidates are invited to submit a technical proposal and a financial proposal for
consultingservices required fortheassignment stated inthe letterofinvitation(Section A)
2.1.3 In the assignment where the procuring entity intends to apply standard conditions of
engagement and scales of fees will have been approved by the relevant authority, a technical
proposal only may be invited and submitted by the candidate. In such a case the highest
ranked candidate in the technical proposal shall be invited to negotiate a contract on the basis
of the set scale of fees. The technical proposal will be the basis for the contract negotiations
and ultimately fora signed contract with theselected candidate.
2.1.4 The candidate must familiarize themselves with local conditions as regards the
assignment and take them into account in preparing their proposals. To obtain adequate
information on the assignment and on the local conditions, candidates are encouraged to
liaise with the procuring entity regarding any information that they may require before
submittinga quotation.
2.1.5 The client will provide the inputs and services specified in the special conditions of
contract needed toassist thecandidate tocarry out theassignment.
2.1.6 The cost of preparing the proposal and negotiating the contract including any visit to
the procuring entity are not reimbursable as a direct cost of the assignment. The procuring
entityis not boundto accept any ofthequotations submitted.
2.1.7 The procuring entity’s employees, committee members, board members and their
relatives (spouse andchildren) are not eligible to participate in thetender.
2.2ClarificationandamendmenttotheRFP documents
2.2.1 Candidates may request clarification of any of the RFP documents not later than 2 days
before the deadline for the submission of the proposals. Any request for the clarification must be
sent in writing by post or email to the procuring entity’s address indicated in the special
conditions of contract. The procuring entity will respond by post, or email to such requests and
will send written copies of the response (including an explanation of the query but without
identifying thesource ofinquiry) to all candidates invited tosubmit proposals.
2.2.2 At any time before the deadline for the submission of the proposals, the procuring entity
may for any reason; either at its own initiative or in response to a clarification requested by any
candidate amends the RFP. Any amendment shall be issued in writing, fax or email to all invited
candidates and will be binding on them. The procuring entity may at its discretion extend the
deadlinefor thesubmissionof thequotations.
2.3PreparationofProposals
2.3.1Theindividualconsultant’sproposalshallbewritteninEnglishlanguage.
2.3.2 In preparing the Technical proposal, the candidates are expected to examine the documents
consisting the RFP in detail. Material deficiencies in providing the information requested may
result in rejection ofaQuotation.
2.3.3 While preparing the Technical proposal, the candidate must give particular attention to the
following:
a. If the candidate considers that it does not have all the expertise required for the
assignment it may suggest in the proposals other person(s) who will assist in the
assignment but they will not be party to the contract for the purpose of the performance
of the assignment. A candidate will not propose other candidates invited to submit
quotations for the assignment. Any candidate in contravention of this requirement shall
automatically bedisqualified.
b. For all the staffs who will be involve in the assignment a candidate must indicate their
responsibilityin theassignment andalso thestaff timeas necessary.
c. TheCurriculumVitae(CV)ofthestaffproposedmustbesubmittedwiththequotation.
2.3.4TheTechnicalproposalshallprovidethefollowinginformation;
a. The individual consultants CV and a brief of any recent experience of assignment of a

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