SUPPLY AND DELIVERY OF FUEL, LUBRICANT, GAS AND OIL THROUGH FRAMEWORK AGREEMENT FOR TWO FINANCIAL YEARS 2024-2026

SECTION II: INSTRUCTIONS TO TENDERERS
2.1 Eligible tenderers
2.1.1. This Invitation to tender is open to all tenderers eligible as described in the instructions to
tenderers. Successful tenderers shall provide the services for the stipulated duration from the date of
commencement (hereinafter referredto as the term) specified in the tender documents.
2.1.2. The procuring entity’s employees, committee members, board members and their relative
(spouse and children) are not eligible to participate in the tender unless where specially allowed.
2.1.3. Tenderers shall provide the qualification information statement that the tenderer (including
all members, of a joint venture and subcontractors) is not associated, or have been associated in the
past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the
Procuring entity to provide consulting services for the preparation of the design, specifications,
and other documents to be used for the procurement of the services under this Invitation for tenders.
2.1.4. Tenderers involved in corrupt or fraudulent practices or debarred from participating in public
procurement shall not be eligible.
2.2 Cost of tendering
2.2.1 The Tenderer shall bear all costs associated with the preparation andsubmission of its tender,
and the procuring entity, will in no case beresponsible or liable for those costs, regardless of
the conduct or outcome of the tendering process.
2.2.2 No. charges for the tender document.
2.2.3 The procuring entity shall allow the tenderer to review the tender document for free.
2.3 Contents of tender documents
2.3.1. The tender document comprises of the documents listed below and addend issued in accordance
with clause 6 of these instructions to tenders
i. Instructions to tenderers
General Conditions of Contract
ii.
iii. Special Conditions of Contract
iv. Schedule of Requirements
v. Details of service
Price schedules
vi.
Confidential business questionnaire form
vii.
viii. Standard tender forms
2.3.2. The Tenderer is expected to examine all instructions, forms, terms, and
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Specifications in the tender documents. Failure to
Furnish all information required by the tender documents or to submit atender not
substantially responsive to the tender documents in every respectwill be at the tenderers risk
and may result in the rejection of its tender.
2.4 Clarification of Documents
2.4.1. A prospective candidate making inquiries of the tenderdocument may notify the Procuring
entity in writing or by post, fax or emailat the entity’s address indicated in the Invitation for
tenders. The Procuring entity will respond in writing to any request for clarification of the
tenderdocuments, which it receives no later than seven (7) days prior to the deadline for the
submission of tenders, prescribed by the procuring entity. Written copies of the Procuring
entities response (including anexplanation of the query but without identifying the source
of inquiry) will be sent to all prospective tenderers who have received the tender documents”
2.4.2. The procuring entity shall reply to any clarifications sought by the tenderer within 3 days of
receiving the request to enable the tenderer to make timely submission of its tender.
2.5 Amendment of documents.
2.5.1. At any time prior to the deadline for submission of tenders, the Procuring entity, for
any reason, whether at its own initiative or in response to a clarification requested by a
prospective tenderer, may modify the tender documents by issuing an addendum.
2.5.2. All prospective tenderers who have obtained the tender documents will be notified of the
amendment by post, fax or email and such amendment will be binding on them.
2.5.3. In order to allow prospective tenderers reasonable time in which to take the amendment into
account in preparing their tenders, the Procuring entity, at its discretion, may extend the deadline
for the submission of tenders.
2.6 Language of tender
2.6.1. The tender prepared by the tenderer, as well as all correspondence and documents relating
to the tender exchanged by the tenderer and the Procuring entity, shall be written in English
language. Any printed literature furnished by the tenderer may be written in another language
provided they are accompanied by an accurate English translation of the relevant passages in which
case, for purposes of interpretation of the tender, the English translation shall govern.
2.7 Documents Comprising the Tender
The tender prepared by the tenderer shall comprise the following components:
(a) A Tender Form and a Price Schedule completed
(b) Confidential business questionnaire
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(c) Standard tender forms
2.8 Form of Tender
2.8.1 The tenderers shall complete the Form of Tender and the appropriate Price Schedule furnished
in the tender documents, indicating the services to be performed.
2.9 Tender Prices
2.9.1 The tenderer shall indicate on the Price schedule the unit prices where applicable and total
tender prices of the services it proposes to provide under the contract.
2.9.2 Prices indicated on the Price Schedule shall be the cost of the services quoted including all

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