QUOTATION DOCUMENT FOR PROPOSED SUPPLY AND DELIVERY OF GENERAL OFFICE STATIONARIES FOR OFFICE USE AT ROYSAMBU NG-CDF OFFICE.

iii) Financial comparison of quotations to determine the lowest evaluated quotation. In case foreign currency is
allowed, for comparison purposes only, foreign currency quotations will be converted to Kenya shillings
using the exchange rates published by the Central Bank of Kenya on the day of submission of quotations.
14. Lowest Evaluated Quotation: The lowest evaluated quotation shall be recommended for award of contract.
15. Award of contract: Award of contract shall be by placement of a Letter of Acceptance or Local Purchase Order
in accordance with Part 3: Contract. The currency of award and payment shall be currency in which the quotation
was submitted. Unsuccessful tenderers who responded will be notified of the accepted quotation, indicating the
name and the amount of the accepted quotation.
16. Right to Reject: The Procuring Entity reserves the right to accept or reject any quotation or to cancel the
quotation process and reject all quotations at any time prior to contract award.
1.PRELIMINARY EXAMINATION FOR DETERMINATION OF RESPONSIVENESS
Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further.
ITEM MANDATORY REQUIREMENT (MR) – MAIN CONTRACTOR
Yes/No
MR1 Certificate of Incorporation / Registration from the Registrar of Companies /
Businesses;
MR2 A copy of company’s list of directors, beneficial owners, name if proprietor or names of
partners (copy of CR 12) for the bidder not more than one year old;
MR3 Attach the Company’s Profile;
MR4 The Bid has been submitted in the format required by the procuring entity - the tender
document to be TAPE BOUND and returned in the order and pages provided in the
advertisement to quotation and paginated in sequence including attachments (Spiral
Binding and use of Spring or box files will not be accepted and will lead to automatic
disqualification);
MR5 Valid copy of Trading / Business Permit;
MR6 Valid Tax Compliance Certificates;
MR7 Fully filled,signed and stamped Form of Quotation and on Company’s LetterHead;
MR8 Fully filled, Signed and Stamped Self-Declaration Form;
MR9 Fully filled,Signed and Stamped Form for Disclosure of interest;
MR10 Fully filled,Signed and Stamped Form of certificate of Independent Quotation;
Determination.
MR11 Fully filled,signed and stamped Source of Finance Form;
MR12 Fully filled,signed and stamped Confidential Business Questionnaire ;
Responsive (R) / Not Responsive (N/R)
QUOTATION AND QUALIFICATION DOCUMENTS
Instructions to Tenderer. Tenderer must complete and submit as
part of the Form of quotation.
(i) SCHEDULE OF REQUIREMENTS TABLE
(ii) FORM FOR DISCLOSURE OF INTEREST
(iii) CERTIFICATE OF INDEPENDENT QUOTATION DETERMINATION
(iv) SELF-DECLARATION FORM
(v) FOREIGN TENDERER 40% RULE (where provided)
FORM OF QUOTATION [To be completed by Tenderer]
Quotation Addressed to (Procuring Entity)
Date of Quotation
Quotation Reference Number:
Subject of Quotation
1. We have examined and have no reservations to the Request for Quotation document, and understand its full
content and intent.
2. In compliance with your request for quotations dated , referenced above, we offer to
(specify one of supply goods, complete the works or provide the services) to
cover and conform to our pricing listed in the attached in Table B. Quotation Submission TABLE at a total price
of Kenya Shillings (in words)
OR in Foreign Currency (if allowed), Currency amount (in words)
3. We confirm that we are eligible to participate in public procurement and meet the eligibility criteria specified in
Part 1: INSTRUCTIONS TO TENDERERS.
4. We also confirm that the (goods to be supplied/works to be constructed/services to be
provided (select one) conform to the SCHEDULE OF REQUIREMENTS TABLE below and in conformity
with technical specifications listed in PART 2: SCHEDULE OF REQUIREMENTS of this RFQ Document.
5. We undertake to adhere by the Code of Ethical Conduct for Suppliers, Contractors and Service Providers, copy
available from (specify website) during the procurement process and the execution of any
resulting contract.
6. We confirm that the prices quoted are fixed and firm for the duration of the validity period and performance of the
contract and will not be subject to revision or variation.
7. The validity period of our quotation is: days from the time and date of the submission
deadline (number to be same as in the instructions to Tenderers).
8. We confirm we are not submitting any other Quotation as an individual or firm, and we are not participating in
any other Quotation as a Joint Venture member or as a subcontractor.
9. We, along with any of our subcontractors, suppliers, Engineer, manufacturers, or service providers for any part of
the contract, are not subject to, and not controlled by any entity or individual that is subject to a temporary
suspension or a debarment imposed by the Public Procurement Regulatory Authority or any other entity of the
Government of Kenya, or any international organization.
10. We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf engages in any

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