DEVELOPMENT AND MANAGEMENT OF FUEL SERVICE STATION AND ASSOCIATED RETAIL ACTIVITIES AT ELDORET INTERNATIONAL AIRPORT

documents. and Financial Proposal on Price Submission Screen). A step-by-step manual/guide is
available for downloading using the link https://www.kaa.go.ke/corporate/procurement/manuals/. Bidders
should note that documents submitted for purposes of registration for login credentials do not form part of
the tender document.
11. All Prices quoted should be inclusive of all costs and taxes; and must be in Kenya shillings and shall
remain valid for 186 days from the closing date of Tender.
12. Tenders will be opened online immediately on 12th March,2026 at 11.00 am at the Conference Room, 2nd
Floor, Kenya Airports Authority Headquarters complex building. A virtual link shall be provided to those
tenderers who shall have submitted their interest to submit their tenders online and would wish to participate in
the tender opening. Tenderers shall therefore be required to submit their email address to tenders@kaa.go.ke to
enable them access this link during the tender opening.
13. Bidders shall not have access to the eProcurement system after the official closing time.
14. The addresses referred to above are:
a. Address for obtaining further information and for purchasing tender documents
i. Name of Procuring Entity – KENYA AIRPORTS AUTHORITY
ii. Physical address - Kenya Airports Authority Headquarters complex building, Jomo
v
Kenyatta International Airport, Airport North Road, 2nd Floor, Procurement &
Logistics Department
iii. Postal Address – P.O Box 19001 – 00501 Nairobi
iv. Officer to be contacted. – General Manager, Procurement and Logistics,
v. Email: tenders@kaa.go.ke
vi
PART 1 - TENDERING PROCEDURES
vii

SECTION I - INSTRUCTIONS TO TENDERERS
A General Provisions
1. Scope of Tender and Definitions
1.1 The Procuring Entity as define in the Appendix to Conditions of Contract invites tenders for leasing of the real
estate facilities, plant/equipment or vehicles and, if applicable, any related services incidental thereto, as
specified in Section VII, Schedule of Requirements. The name, identification, and number of lots (contracts)
of this Tender Document are specified in the TDS.
1.2 Throughout this tendering document:
a) The term “in writing” means communicated in written form (e.g. by mail, e-mail, fax, including if
specified in the TDS, distributed or received through the electronic-procurement system used by the
Procuring Entity) with proof of receipt;
b) If the context so requires, “singular” means “plural” and vice versa;
c) “Day” means calendar day, unless otherwise specified as “Business Day”. A Business Day is any day
that is an official working day of the Procuring Entity. It excludes official public holidays.
2 Fraud and Corruption
2.1 The Procuring Entity requires compliance with the provisions of the Public Procurement and Asset Disposal
Act, 2015, Section 62 “Declaration not to engage in corruption”. The tender submitted by a person shall include a
declaration that the person shall not engage in any corrupt or fraudulent practice and a declaration that the person
or his or her sub- contractors are not debarred from participating in public procurement proceedings.
2.2 The Procuring Entity requires compliance with the provisions of the Competition Act 2010, regarding
collusive practices in contracting. Any tenderer found to have engaged in collusive conduct shall be disqualified
and criminal and/or civil sanctions may be imposed. To this effect, Tenders shall be required to complete and sign
the “Certificate of Independent Tender Determination” annexed to the Form of Tender.
2.3 Unfair Competitive Advantage - Fairness and transparency in the tender process require that the firms or
their Affiliates competing for a specific assignment do not derive a competitive advantage from having provided
consulting services related to this tender. To that end, the Procuring Entity shall indicate in the Data Sheet and
make available to all the firms together with this tender document all information that would in that respect give
such firm any unfair competitive advantage over competing firms.
2.4 Tenderers shall permit and shall cause their agents (where declared or not), subcontractors, sub-consultants,
service providers, suppliers, and their personnel, to permit the Procuring Entity to inspect all accounts, records
and other documents relating to any initial selection process, prequalification process, tender submission,
proposal submission, and contract performance (in the case of award), and to have them audited by auditors
appointed by the Procuring Entity.
3 Eligible Tenderers
3.1 A Tenderer may be a firm that is a private entity, a state-owned enterprise or institution subject to ITT 4.6, or
any combination of such entities in the form of a joint venture (JV) under an existing agreement or with the
intent to enter into such an agreement supported by a letter of intent. In the case of a joint venture, all members
shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms.
The JV shall nominate a Representative who shall have the authority to conduct all business for and on behalf of

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[{"equipment_type": "3 The term \u201corigin\u201d means the country where the Lease Items have been sourced from, manufactured,", "ownership_requirement": "Owned or Leased"}]