ACQUISITION OF WAREHOUSE SPACE FOR KENYA REVENUE AUTHORITY AT WAJIR TOWN, WAJIR COUNTY FOR A PERIOD OF FOUR (4) YEARS (RE- ADVERTISEMENT)

qualification criteria; two or three JV Members are considered reasonable numbers.
6. Regarding cases being considered for abnormally low or high tenders, the benchmark should be the Procuring
Entity's estimate in the Procurement Plan or other estimate based on commercial rates. It is expected that a
Procuring Entity should call for Tenders with a clear idea of what to expect as a reasonable tender price. In
case of abnormally low or high tenders, the Procurement Entity should(a)review the specifications, and
conditions of tender, or correctness of the estimate or (b) possibility of a collusion, formation of cartels, or
other form of fraudulent and corrupt activity in the tendering process or (c) perception of the firms on the
credibility of the Procuring Entity. The Procuring Entity shall treat abnormally low and high tenders in
accordance with procedures provided for in this tender document.
8. The Public Procurement Regulatory Authority welcomes any comments from the Users of this STD which will
assist in revising (if need be) and improving the structure and contents of the STD.
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APPENDIX TO THE PREFACE
GUIDELINES FOR PREPARING TENDER DOCUMENTS
1. GENERAL
1.1 Page 1 (The Heading of the Document), the Preface and its Annexes (if any), this Guidance to the Procuring
Entity in preparing tender document to be issued to the Tenderers, and the Invitation to Tender shall not be
included in the Document to be issued to Tenderers. The Document to be issued to Tenderers shall star with
the page titled “This Page, NAME, LOGO AND ADDRESS OF THE PROCURING ENTITY, NAME AND
IDENTIFICATION OF TENDER”, including all the other material on the page completed appropriately.
1.2 If in the course of preparing a Tender Document or evaluating a tender/tenders following the criteria in the
standard tender document, a Procuring Entity finds a provision it does not understand or agree with, it shall
contact PPRA for clarifications before it changes anything, otherwise it will be considered as violating
procurement rules.
1.3 The Procuring Entity should confirm that the requirements to be procured are in its approved Procurement Plan
and budgeted for. It should also confirm the estimated cost of or amounts allowed for the contract(s), including
the estimated time for executing the contract. The cost estimate helps the Procuring Entity determine the
applicable procurement method, the amount of Tender Security and for determination if the lowest evaluated
cost is unrealistically too low or too high. Prior to finalizing the Tender Document, it is advisable for the
Procuring Entity to recheck these estimates. Usually the Security is 1% to 2% of the estimated cost of the
contract, the larger the contract, the smaller the required security.
1.4 The estimates must be prepared by experts in the field of the subject contract, including Real Estate Experts
and other experts depending on the items to be leased. The Estimates should be based on current market prices
or on data collected by the Procuring Entity based on past (but not historic) contracts.
2 PART 1 – TENDERING PROCEDURES
i) Section I - Instructions to Tenderers (ITT)
This Section provides relevant information to help tenderers prepare their tenders. Information is also
provided on the submission, opening, and evaluation of tenders and on the award of Contracts. Section I
contains provisions that are to be used without modification by the Procuring Entity or by a Tenderer.
ii) Section II-Tender Data Sheet (TDS)
This Section includes provisions that are specific to each procurement and that supplement Section I,
Instructions to Tenderers. This section shall be completed appropriately by the Procuring Entity and not
by a Tenderer. In any case, the Procuring Entity shall not add any item in the TDS not included in the
Standard Tender Document.
iii) Section III- Evaluation and Qualification Criteria
This Section specifies the criteria to determine the Lowest Evaluated Tender that would be considered for
contract award; that is the tenderer that meets the qualification criteria and whose tender has been
determined to be:
a) Substantially responsive to the bidding document, and
b) The lowest evaluated cost.
No other criterion shall be added by the Procuring Entity. Some parts of this section maybe omitted by
the Procuring Entity (and not by a Tenderer) to suit the subject procurement. For example, in some cases
evaluation may not include Margin of Preference, so any reference to considerations for Margin of
Preference will be omitted. The Procuring Entity will complete the parts of the Criterion only as guided
and allowed in this section. For example, if the criterion provides “Post qualification and Contract ward”
and lists an item that says “Other conditions…….”, the Entity shall only include the conditions that are
allowed in the Standard Tender Document.
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