SUPPLY,DELIVERY,INSTALLATION,TRAINING & COMMISSIONING OF CTP PLATE BAKING MACHINE

4. All Tenders must be accompanied by a Tender Security of KES 100,000.00. from financial institutions
recognized by Central Bank of Kenya valid for 150 days.
5. Tenders will be opened immediately after the deadline date and time specified above or any deadline date
and time specified later. Tenders will be publicly opened in the presence of the Tenderers' designated
representatives who choose to attend at the address below.
6. Late tenders will be rejected.
7. The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents.
1. Tendering entity: Kenya Literature Bureau
2. Tender documents to be obtained free of charge from KLB website (www.klb.co.ke) or www.tenders.go.ke.
3. For further information contact the Supply Chain department via email: supplies@klb.co.ke, Tel: 254 20
3541196/7
.
vi

a. Address for Submission of Tenders.
i. Kenya Literature Bureau
ii. P. O. Box 30022-00100 Nairobi, Kenya. Attention: Managing Director
iii. To be dropped in the Tender box placed at the Reception KLB Head Office, located in South C Off
Popo Road, KLB Road
b. Address for Opening of Tenders.
i. Kenya Literature Bureau
ii. KLB Head Office, located in South C Off Popo Road, KLB Road
Name: GEORGE OKEYO
Designation: Managing Director
viii
PART 1 - TENDERING PROCEDURES

SECTION I -INSTRUCTIONS TO TENDERERS
A. General
1. Scope of Tender
1.1 In connection with the Invitation to Tender (ITT), specified in the Tender Data Sheet (TDS), the Procuring
Entity, issues this Tendering document for the Design, Supply and Installation of Plant and equipment as
specified in Section VII, Procuring Entity's Requirements.
2. Definitions
2.1 Throughout this Tender document:
a) The term “in writing” means communicated in written form (e.g.by mail, e-mail, fax, including if
specified in the TDS, distributed or received through the electronic-procurement system used by the
Procuring Entity) with proof of receipt;
b) if the context so requires, “singular” means “plural” and vice versa; and
c) “Day” means calendar day, unless otherwise specified as “Business Day.” A Business Day is any day
that is an official working day in Kenya. It excludes the Kenya's official public holidays.
3. Fraud and Corruption
3.1 The Procuring Entity requires compliance with the provisions of the Public Procurement and Asset Disposal
Act, 2015, Section 62 “Declaration not to engage in corruption”. The tender submitted by a person shall
include a declaration that the person shall not engage in any corrupt or fraudulent practice and a declaration
that the person or his or her sub-contractors are not debarred from participating in public procurement
proceedings.
3.2 The Procuring Entity requires compliance with the provisions of the Competition Act 2010, regarding
collusive practices in contracting. Any tenderer found to have engaged in collusive conduct shall be
disqualified and criminal and/or civil sanctions may be imposed. To this effect, Tenders shall be required to
complete and sign the “Certificate of Independent Tender Determination” annexed to the Form of Tender.
3.3 Unfair Competitive Advantage-Fairness and transparency in the tender process require that the firms or their
Affiliates competing for a specific assignment do not derive a competitive advantage from having provided
consulting services related to this tender. To that end, the Procuring Entity shall indicate in the Data Sheet and
make available to all the firms together with this tender document all information that would in that respect
give such firm any unfair competitive advantage over competing firms.
3.4 Tenderers shall permit and shall cause their agents (where declared or not), subcontractors, sub consultants,
service providers, suppliers, and their personnel, to permit the Procuring Entity to inspect all accounts, records
and other documents relating to any initial selection process, prequalification process, tender submission,
proposal submission, and contract performance (in the case of award), and to have them audited by auditors
appointed by the Procuring Entity.
4. Eligible Tenderers
4.1 A Tenderer may be a firm that is a private entity, a state-owned enterprise or institution subject to ITT 4.6, or
any combination of such entities in the form of a joint venture (JV) under an existing agreement or with the
intent to enter into such an agreement supported by a Form of intent. In the case of a joint venture, all
members shall be jointly and severally liable for the execution of the entire Contract in accordance with the
Contract terms. The JV shall nominate a Representative who shall have the authority to conduct all business
for and on behalf of any and all the members of the JV during the Tendering process and, in the event the JV
is awarded the Contract, during contract execution. The maximum number of JV members shall be specified
in the TDS.
4.2 Public Officers of the Procuring Entity and their relatives (i.e. spouse, child, parent, brother or sister and a
child, parent, brother or sister of a spouse) their business associates or agents and firms/organizations in which

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