REQUEST FOR PROPOSAL FOR PROVISION OF CUSTODY SERVICES BANKI KUU PENSION SCHEME 2012 FOR A PERIOD OF THREE YEARS

SECTION 4. FINANCIALPROPOSAL - STANDARD FORMS
form fin-1: financial proposal submission form 37
form fin-2: summary of costs 38
form fin-3a: breakdown of remuneration 39
form fin 3b: consultant's representations regarding costs and charges 40
form 3c: form for consultant's representations regarding costs 41
form fin 3d: breakdown of remuneration rates 42
form fin-4 breakdown of reimbursable 43
SECTION 5. TERMS OF REFERENCE 44
SECTION 6. CONDITIONS OF CONTRACTAND CONTRACT FORMS 50
SECTION 7: GENERAL CONDITIONS OF CONTRACT 53
SECTION 8: SPECIAL CONDITIONS OF CONTRACT 64
SECTION 9: APPENDICES 65
SECTION 10. NOTIFICATION FORMS 72
BENEFICIAL OWNERSHIP DISCLOSURE FORM 76
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C2: CBK - Official
SECTION 1 -INVITATION TO REQUEST FOR PROPOSAL (RFP)
1. The Banki Kuu Pension Scheme 2012 invites sealed bids from qualified custodial firms to participate in
RFP for Provision of Custody Services to Banki Kuu Pension Scheme 2012 for a period of three years n-
effective 1st July 2026.
2. Further information as pertaining to this Proposal may be obtained during working hours (Monday to
Friday) between 9:00am and 5:00pm using the following address: The Pensions Administrator,
Banki Kuu Pension Scheme 2012 Tel: +254 2861200-23, located on the eleventh floor of CBK Pension
Towers, Harambee Avenue, Nairobi, E-mail: supplies@centralbank.go.ke.
3. The Procuring Entity may engage one or more lowest evaluated firms to provide custodial services at its
discretion and in the best interest of its members.
4. Tender documents may be obtained electronically from the CBK Pension Website
www.cbkpension.co.ke or PPIP Website www.tenders.go.ke. Tender documents obtained electronically
will be free of charge.
5. Tenderers who download the tender document must forward their particulars immediately to
supplies@centralbank.go.ke to facilitate any further clarification or addendum.
6. The Technical Proposal and Financial Proposal are to be put in different envelopes clearly marked
“Technical Proposal and Financial Proposal” and sealed in one envelope. Completed request for proposal
documents should then be deposited in the Blue Tender Box at the entrance to Pension Secretariat
offices on the eleventh floor of CBK Pension Towers, Harambee Avenue, Nairobi, so as to be received on
or before 27th April 2026 at 10:30am.
7. The Technical Proposal will be opened immediately after the closing time i.e. 27th April 2026 at
10:30am in the Pensions Secretariat Board Room located on eleventh floor CBK Pension Towers,
Harambee Avenue, Nairobi. Interested tenderers or their representatives may attend the tender opening.
The Financial Proposals will be opened upon finalization of the Technical Proposal evaluation.
8. RFP’s must be accompanied by a tender security of Kshs 100,000.00 valid for 170 days from date of
tender opening. Failure to attach the tender securing form will lead to automatic rejection of the
proposal.
9. The method of selection to be adopted for this RFP is Quality and cost-based selection
10. Details on the proposal's submission date, time and address are provided in the ITC 17.7and ITC 17.9 of
the Data Sheet.
THE PENSIONS ADMINISTRATOR,
BANKI KUU PENSION SCHEME 2012
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C2: CBK - Official
SECTION 2. INSTRUCTIONS TO CONSULTANTS AND DATA SHEET
Section 2(a). Instructions to Consultants (ITC)
A. GENERAL PROVISIONS
1. Meanings/Definitions
a) “Affiliate(s)” means an individual or an entity that directly or indirectly controls, is controlled by,
or is under common control with the Consultant.
b) “Applicable Law” means the laws and any other instruments having the force of law in Kenya.
c) “Procuring Entity” means the entity that is carrying out the consultant selection process and signs
the Contract for the Services with the selected Consultant.
d) “Consultant” means a legally-established professional consulting firm or an entity that may
provide or provides the Services to the Procuring Entity under the Contract.
e) “Contract” means a legally binding written agreement signed between the Procuring Entity and
the Consultant and includes all the attached documents listed in its Clause 1 (the General
Conditions of Contract (GCC), the Special Conditions of Contract (SCC), and the Appendices).
f) “Data Sheet” means an integral part of the Instructions to Consultants (ITC) Section 2 that issued
to reflect specific assignment conditions to supplement, but not to over-write, the provisions of
the ITC.
g) “Day” means a calendar day unless otherwise specified as "Business Day". A Business Day is any
day that is an official working day in Kenya and excludes official public holidays.
h) “Experts” means, collectively, Key Experts, Non-Key Experts, or any other personnel of the
Consultant, Sub-consultant or Joint Venture member(s).
i) “Government” means the Government of the Republic of Kenya.
j) “In writing “means communicated in written form such as by mail, e-mail, fax, including, if
specified in the Data Sheet, distributed or received through the electronic-procurement system
used by the Procuring Entity with proof of receipt.

[{"role": "Scheme Manager", "qualification": "master and servant or of"}]

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