Proposed Manufacture and Delivery of Medium & Low Voltage Switchboards & Distribution Boards for the Affordable Housing Program under Framework Agreement

financial, and operational capacity to deliver nationally. 
 
3. 
Qualified and interested tenderers may obtain further information and inspect the Tender 
Documents during office hours [0800 to 1600hours] at the address given below. 
 
4. 
Tender documents may be viewed and downloaded for free from the website 
www.housingandurban.go.ke. Tenderers who download the tender document must forward their 
particulars immediately to procurement@housingandurban.go.ke to facilitate any further 
clarification or addendum. 
 
5. 
All Tenders must be accompanied by a Tender Security as specified in the Tender Data Sheet 
Clause ITT 22.1. The Framework Agreements shall be for a duration of ten (10) years, subject to 
performance and budgetary appropriation. Call-off orders shall be issued for supply, and ten (10)-
year post-Defects Liability Period maintenance in accordance with the Framework Agreement 
allocation mechanism. 
 
6. 
Completed tenders must be delivered to the address below on or before 30th April, 2026 at 9.00am 
(East African Time). Electronic Tenders shall not be permitted. 
 
7. 
Tenders will be opened immediately after the deadline date and time specified above or any later 
deadline date and time specified. Tenders will be publicly opened in the presence of the Tenderers’ 
designated representatives and anyone who chooses to attend at the address below. 
 
8. 
The tender currency shall be Kenya Shillings and shall be inclusive of all applicable taxes. 
 
9. 
Tenders shall remain valid for 287 days from the date of opening of tenders. 
 

 
 
 
5
10. 
The Tenderer shall chronologically serialize all pages of the tender documents submitted in the 
numerical format i.e., 1, 2, 3, 4… including the cover page. The Tender Document must be tape 
bound and not spiral bound. Spiral bound documents shall be automatically disqualified. In addition, 
bidders MUST submit a soft copy in PDF format during bid opening which is a replica of the original 
bid document. This instruction is issued pursuant to Section 74(1)(j) of the Public Procurement and 
Asset Disposal Act, 2015. 
 
11. 
Tender language shall be English ONLY. 
 
12. 
Late tenders shall be rejected in accordance with ITT 26.1. 
 
13. 
The addresses referred to above are: 
 
13.1. Address for obtaining further information 
State Department for Housing and Urban Development 
, 6th Floor, Ardhi House, 1st Ngong Avenue 
P.O. Box 30119-00100 
NAIROBI. 
 
13.2. Address for Submission of Tenders 
State Department for Housing and Urban Development 
Tender Box, 6th Floor, Ardhi House, 1st Ngong Avenue 
P.O. Box 30119-00100 
NAIROBI. 
 
13.3. Address for Opening of Tenders 
State Department for Housing and Urban Development 
Boardroom, 6th Floor, Ardhi House, 1st Ngong Avenue 
P.O. Box 30119-00100 
NAIROBI. 
 
Head, Supply Chain Management Services 
For: PRINCIPAL SECRETARY 
 

 
 
 
 
6
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
PART 1 – TENDERING PROCEDURES 
 
 

 
 
 
7
SECTION I – INSTRUCTION TO TENDERERS 
 
A. 
General 
 
1. 
Scope of Tender 
1.1. 
In connection with the Invitation to Tender (ITT) specified in the Tender Data Sheet (TDS), the 
Procuring Entity issues this Tendering document for the Manufacture, Assembly, Delivery, 
Testing, Commissioning and Maintenance of LV Boards, as specified in Part 2 – Procuring 
Entity’s Requirements. This procurement is undertaken under a multi-supplier Framework 
Agreement for recurring call-offs to multiple Affordable Housing Programme sites nationwide, in 
accordance with the allocation mechanism set out in the Framework Agreement. 
 
2. 
Definitions 
2.1. 
Throughout this Tender document: 
 
a) The term “in writing” means communicated in written form (e.g.by mail, e-mail, fax, including 
if specified in the TDS, distributed or received through the electronic-procurement system 
used by the Procuring Entity) with proof of receipt; 
b) if the context so requires, “singular” means “plural” and vice versa; and 
c) “Day” means calendar day, unless otherwise specified as “Business Day.” A Business Day is 
any day that is an official working day in Kenya. It excludes the Kenya's official public 
holidays. 
 
3. 
Fraud and Corruption 
3.1. 
The Procuring Entity requires compliance with the provisions of the Public Procurement and 
Asset Disposal Act, 2015, Section 62 “Declaration not to engage in corruption”. The tender 
submitted by a person shall include a declaration that the person shall not engage in any corrupt 
or fraudulent practice and a declaration that the person or his or her sub-contractors are not 
debarred from participating in public procurement proceedings. 
 
3.2. 
The Procuring Entity requires compliance with the provisions of the Competition Act 2010, 
regarding collusive practices in contracting. Any tenderer found to have engaged in collusive 
conduct shall be disqualified and criminal and/or civil sanctions may be imposed. To this effect, 
Tenders shall be required to complete and sign the “Certificate of Independent Tender 
Determination” annexed to the Form of Tender. 
 
3.3. 
Unfair Competitive Advantage - Fairness and transparency in the tender process require that the

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