TENDER FOR THE SUPPLY OF AND DELIVERY OF BUILDING MAINTENANCE MATERIALS (FRAMEWORK CONTRACT FOR A PERIOD OF THREE (3) YEARS).

SECTION III - EVALUATION AND QUALIFICATION CRITERIA 
1. 
General Provisions 
1.1 
Wherever  a  Tenderer  is  required  to  state  a  monetary  amount,  Tenderers  should  indicate  
the  Kenya  Shilling  equivalent  using  the  rate  of  exchange  determined  as  follows: 
a) 
For  business  turnover  or  financial  data  required  for  each  year  -  Exchange  rate  
prevailing  on  the  last  day  of  the  respective  calendar  year  (in  which  the  amounts  for  that  year  
is  to  be  converted)  was  originally  established. 
b) 
Value  of  single  contract  -  Exchange  rate  prevailing  on  the  date  of  the  contract  
signature. 
c) 
Exchange  rates  shall  be  taken  from  the  publicly  available  source  identified  in  the  ITT  
14.3.  Any  error  in  determining  the  exchange  rates  in  the  Tender  may  be  corrected  by  the  
Procuring  Entity. 
1.2 
This  section  contains  the  criteria  that  the  Procuring  Entity  Procuring  Entity  shall  use  to  
evaluate  tender  and  qualify  tenderers.  No  other  factors,  methods  or  criteria  shall  be  used  other  
than  those  specified  in  this  tender  document.  The  Tenderer  shall  provide  all  the  information  
requested  in  the  forms  included  in  Section  IV,  Tendering  Forms.  The  Procuring  Entity  should  
use  the  Standard  Tender  Evaluation  Report  for  Goods  and  Works  for  evaluating  Tenders. 
 
REGISTRATION AND BIDDING PROCESS 
 
1. For suppliers registering for the first time using the link 
https://supplierregistration.kengen.co.ke:4302/slc_selfreg(bD1lbiZjPTMwMCZkPW1pbg==)/bsp
wdapplication.do#VIEW_ANCHOR-ROS_TOP ensure the “Public Tender” checkbox is ticked so that 
the login details are sent to suppliers automatically. 
 
2. It is a mandatory requirement all Documents MUST be uploaded to the SRM System through the link 
https://eprocurement.kengen.co.ke:50001/irj/ portal found on www.kengen.co.ke. 
 
• Prices MUST be entered under item tab of the RFx and MUST be similar to the prices in the 
price/BoQ Schedule. 
 
 
After clicking on the Event Number, then click on Register (for Open tenders), then click on ‘Create 
Response’, bidders to click on ‘Technical RFx Response’ tab to access the cfolder page to upload your 
document. 
 
Instructions to Bidders: Caution on Uploading Bid Documents 
 
a. Preferred Submission Method: Bidders are advised to use the C-Folder for submitting their tenders. 
This platform is specifically designed to handle bulky technical bid documents of up to 99MB per 
file. 
 
b. Exceeding File Size Limit: In the event that the bid response exceeds the 99MB limit: - 
 
i. Bidders should try to compress the pdf file first to file size less than 99MB and if compressing doesn’t 
reduce the file size consider option (ii) below. 

30 
Tender for The Supply of and Delivery of Building Maintenance Materials (Framework Contract For A Period of 
Three (3) Years). 
 
 
ii. Split the documents into two or more separate files before submission. This ensures the integrity of 
the tendering process and accurate evaluation of all necessary information. 
 
c. Bids uploaded on “Notes and Attachments Tab” may have a transmission failure and the bid may 
not be successfully received through the system and KenGen will not be held accountable for failure 
to transmit on eProcurement portal. 
 
d. Assistance and Inquiries: For any questions or further assistance, bidders are encouraged to reach 
out to the team at least 24 hours before submission deadline through eprocurement@kengen.co.ke ; 
or tenders@kengen.co.ke ; or visit our offices through the Karibu Centre. 
• Bidders should confirm on the supplier portal that the status of their RFx response shows 
“Submitted” and not “Saved” to ensure their RFx response is submitted. 
 
 
 
• Bidders who have submitted their bids should not click on WITHDRAW but click on EDIT to amend 
their bid response with appropriate changes if they desire to do so. 
• Manuals to guide on the bidding process are accessible via the KenGen Tenders Portal.  
 
 
Bidders to note that system challenges/support related to bid submission issues shall be addressed to 
eprocurement@kengen.co.ke  tender closing date and time 
2. Evaluation of Tenders (ITT 33) 
2.1 
Successful  Tender  or  Tenders 
The  Procuring  Entity  shall  use  the  criteria  and  methodologies  listed  in  this  Section  to  evaluate  
Tenders.  By  applying  these  criteria  and  methodologies,  the  Procuring  Entity  shall  determine  the  
successful  Tender  or  Tenders  which  has/have  been  determined  to: 
a)  be  substantially  responsive  to  the  tender  documents; 
b)  offer  the  lowest  evaluated  cost  to  the  Procuring  Entity  for  all  items  of  Goods  to  be  procured  
based  on  either  a  single  Contract  or  all  multiple  Contracts  combined,  as  the  case  may  be,  in  
accordance  with  the  ITT  13.6  inviting  Tender  prices  and  discounts,  and  provisions  made  of  the  
Tender  Document  for  evaluation  of  tenders  and  award  of  contract  (s);  and 
c)  be  offered  by  Tenderer  or  Tenderers  that  substantially  meet  the  qualification  criteria

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